Legal Secretary

Vaco
$41,000.00 - $60,000.00 / yr
United States, Florida, Jacksonville
Jan 12, 2025
Legal Secretary - Downtown Jacksonville, FL Vaco is hiring for a Legal Secretary in downtown Jacksonville, FL. This is a full-time, direct hire opportunity to join a fast-growing law firm and contribute to a dynamic litigation team. Overview: The Legal Secretary plays a key role in supporting attorneys by managing information, ensuring confidentiality, and enhancing attorney effectiveness. Responsibilities include assisting with case management, document preparation, scheduling, and maintaining client and attorney confidence. This role requires a high degree of accuracy, strong organizational skills, and attention to detail. The ideal candidate will possess excellent communication skills, the ability to handle multiple tasks, and a commitment to working collaboratively in a fast-paced legal environment. Key Responsibilities: Transcribe, format, edit, and proofread legal documents, including pleadings and subpoenas. Schedule and coordinate court appearances, hearings, depositions, and attorney meetings. Prepare and file pleadings with State and Federal Courts via e-filing systems. Draft and summarize medical/billing records, depositions, and other case documents. Manage cases from inception to completion, meeting all applicable deadlines. Assist attorneys in trial and hearing preparation, including legal research and case analysis. Maintain confidentiality and ensure professionalism in all client interactions. Qualifications: Experience: 2+ years of experience in insurance defense litigation preferred. Strong familiarity with State and Federal Court e-filing systems. Skills: Highly organized, detail-oriented, and able to work well under pressure. Strong verbal and written communication skills. Ability to work effectively both independently and as part of a team. Technical Proficiency: Proficient in legal software and Microsoft Office Suite. Other Requirements: Highly motivated with a cooperative attitude and a commitment to excellence. This is a fantastic opportunity for a motivated and skilled Legal Secretary to join a reputable and fast-growing firm in Jacksonville. If you're detail-oriented, thrive in a collaborative environment, and have a passion for legal work, apply today! Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.