Residency Program Coordinator

The residency program manager is responsible for the day-to-day operations and educational coordination for the trainees in the Obstetrics and Gynecology residency program. They will be the operational link between the Program Director, trainees, and institutional administrative offices. This individual will bring excellent organizational skills, a service-mindset, and professional verbal and written communication skills. They will be comfortable working in a fast-paced environment managing multiple priorities.

Program Administration (60%)

• Serves as the point of contact for all residency-related matters. Primary communications strategist for all program-related communications, internal and public-facing
• Point of contact for program policy questions. Provide trainee and faculty support as subject-matter expert on processes governing scholarly activity, resident assessment, HR-related matters (PTO, leaves of absence), rotation schedules, and additional aspects of program management through use of Residency Management Suite (RMS)
• Responsible for managing and maintaining template rotation schedules
• Responsible for maintaining all current resident and alumni records. Reviews all requirements for completion of training program, audit status of all trainees to determine requirements for their next level of training, maintain alumni database and prepare final verification of training documents.
• Manages onboarding and orientation activities. Manage programmatic events including workshops, conferences, required exams, and graduation
• Track resident expenses and assist with reimbursement processing,
• Partners with Program Directors, Chief Resident, and Education Manager to implement programmatic changes and process improvements

Program Compliance and Recruitment (30%)

• Clinical Competence Committee (CCC): Manage evaluation system of trainees, faculty and rotations used by the CCC. Amend evaluations to reflect changes in the ACGME requirements. Develop and execute an approach to submit milestone reports to the ACGME
• Oversee Program Evaluation Committees (PEC): Develop action plans for programs to meet goals set during the annual program evaluation
• Partners with the Program Director and Education Manager to ensure that the program and trainees are compliant with all ACGME and GME policies and administrative requirements. Duties include annual Web Based Accreditation Data System (Web ADS) update. Responsible for coordination of events and preparation of required documents in the event of a program site visit
• Assist with aspects of annual recruitment season while serving as primary contact for applicants and faculty, including use of ResidencyCAS, the system used to manage applicants participating in the National Resident Matching Program (NRMP)
• Develops and/or update recruitment documents
• Coordinates and participates in recruitment days

Additional Responsibilities (10%)

• Performs special projects and other duties as assigned by supervisor

All required qualifications must be documented on application materials

Required Qualifications:

• BA/BS degree or a combination of related education and work experience equal to four years
• Demonstrated ability to organize and present complex information
• Demonstrated experience handling a wide range of administrative related tasks with a commitment to professionalism and confidentiality
• Excellent verbal and written communication skills
• Ability to problem-solve independently and proactively
• Demonstrated interpersonal skills and customer service experience
• Proficiency in Microsoft Word, PowerPoint, Excel, Google applications, with the capability to learn new systems as needed

Preferred Qualifications:

• Demonstrated experience working closely with surgeons, physicians, or other medical leaders
• Experience supporting Graduate Medical Education programs
• Experience supporting an ACGME accredited program
• Training in and knowledge of University of Minnesota systems, policies and procedures including EFS and PeopleSoft
• Experience with both small and large group, formal and information presentations

This is a Monday - Friday, 8:00am -4:30pm, position that will initially start as an in office position, transitioning to a hybrid model after initial training. Expectations for on-site work is 20% - 50%, flexibility is required for program related events.

Starting Salary (based on qualifications): $58,000 - $65,000/yr

The Department of Obstetrics, Gynecology and Women's Health provides training to 36 residents over 4 years. The residency coordinator will be instrumental in the management of educational programs and rotations at multiple training locations. They will be a key team member along with the Program Director, chief residents and Education Manager in providing the national and institutional regulatory requirements of the program.

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).

The University of Minnesota Medical School

Committed to innovation and diversity, the Medical School educates physicians, scientists, and health professionals; generates knowledge and treatments; and cares for patients and communities with compassion and respect. We value excellence, inclusiveness, collaboration, and discovery.
The mission of the regional campus located in Duluth is to be a national leader in improving healthcare access and outcomes in rural Minnesota and American Indian/Alaska Native (AI/AN) communities. In partnership with CentraCare, the regional campus in St. Cloud offers a wide range of patient experiences throughout students' education in Greater Minnesota and prepares them to become exceptional clinicians and leaders for rural and immigrant populations.

Founded in 1888, the University of Minnesota Medical School has three campuses. A four-year MD program and the MD/PhD program are located on the Twin Cities campus in addition to MD programs at regional campuses in Duluth and St. Cloud.