Applications Coordinator

The Applications Coordinator reports to the Director of Admissions on the Twin Cities campus. This position is primarily responsible for processing medical school applications through all stages for the MD, MD/PhD, and BA/MD program. This will also include gathering data and producing reports. The Applications Coordinator will also provide support to MD admissions and recruitment activities.

Duties/Responsibilities

40%: AMP and System Management

• Lead the design, development, and ongoing use of AMP (application processing system). Lead user of AMCAS for schools and management. Responsible for entering matriculating students into Peoplesoft. Assess the need for other systems/processes as admissions changes take place.
• Manage access to the systems including creating user accounts, providing training, creating and maintaining training materials, managing permission and role configurations, and maintaining data security.
• Assist applicants with AMP/application related questions and/or issues.
• Maintain data integrity within and across all admissions systems, including AMP and PeopleSoft; manage integrations between systems and the movement of data between systems.
• Build and maintain resources and assets throughout the system including queries, reports, communications, events, dashboards, portals, applications, review forms, interviews, rules, workflows, custom datasets, etc.; create templates and provide training to allow for self-service by end users where appropriate.
• Liaise with other units to facilitate integrations with other systems, ensure that use of the system is in compliance with all applicable policies and laws, and to enhance collaboration across units in the Medical School and throughout the university.
• Maintain up-to-date knowledge of system functionality, participating in ongoing training to continuously enhance skills and optimize use of systems.

20%: Admissions Operations

• Collaborate closely with the admissions team to solve complex problems, improve business processes, automate functions, and enhance the experience of prospective students and applicants as well as internal users.
• Configure and submit all components of the annual AMCAS setup process, including submission of School Directory information, AMCAS configuration, and AMP configuration.
• Create and maintain Office of Admissions documentation of processes, procedures, and configurations of AMP, AMCAS, & Peoplesoft, and any other admissions systems and processes.
• Create and maintain processes for file organization including naming conventions, folder structure, and guidelines.

30%: Admissions Activities

• Function as a member of the admissions team, working collaboratively to recruit and enroll a highly qualified, diverse student body.
• Build and maintain up-to-date knowledge of the medical profession, the MD program, and trends in health care.
• Participate in the application process and review.
• Assist with monitoring the admissions email account replying to or referring inquiries in a timely manner.

10%: Team Support & Professional Development

• Function as a team member in the Office of Admissions. Provide information to other team members and support them in the performance of their job responsibilities in a manner consistent with efficient operations and a service environment.
• Assist as needed with team and office needs, such as staffing the office and answering the main phone line in a shared office suite with the Office of Admissions.
• Carry out any other assigned tasks that are essential to the operation of the unit.
• Participate in professional development, service improvement efforts, and finding innovative ways to improve services and processes.

Required Qualifications

• BA/BS degree plus at least six years of relevant experience, or master's degree plus at least four years of relevant experience

Committed to innovation and diversity, the Medical School educates physicians, scientists, and health professionals; generates knowledge and treatments; and cares for patients and communities with compassion and respect. We value excellence, inclusiveness, collaboration, and discovery.

The mission of the regional campus located in Duluth is to be a national leader in improving healthcare access and outcomes in rural Minnesota and American Indian/Alaska Native (AI/AN) communities. In partnership with CentraCare, the regional campus in St. Cloud offers a wide range of patient experiences throughout students' education in Greater Minnesota and prepares them to become exceptional clinicians and leaders for rural and immigrant populations.

Founded in 1888, the University of Minnesota Medical School has three campuses. A four-year MD program and the MD/PhD program are located on the Twin Cities campus in addition to MD programs at regional campuses in Duluth and St. Cloud.

Pay Range: $68,000-75,000; depending on education/qualifications/experience

Time Appointment: 75%-100% Appointment

Position Type: Faculty and P&A Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).