Grants Administrator

Rutgers University

United States, New Jersey, New Brunswick

Nov 07, 2024

Position Details

Position Information

Recruitment/Posting Title	Grants Administrator
Job Category	Staff & Executive - Grants Management
Department	RWJ-Finance Office
Overview	New Jersey's academic health center, Rutgers Biomedical and Health Sciences ( RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Grants Administrator for the Finance department at the Robert Wood Johnson Medical School. Under the direction of the Assistant Director of Finance, is responsible for the day-to-day support of all projects, grants, contracts and other restricted accounts and related functions associated with research, sponsored programs, and restricted funds activities for the Clinical Departments assigned. The primary responsibility of the Grants Administrator is pre-award and post-award administration of grants, contracts and other restricted funds for the Clinical Departments. Ensures sponsored research activities are in compliance with the policies and procedures of Rutgers University and federal, state, foundation, corporate and other agencies. A priority of this position will be post award functions. Among the key duties of this position are the following: Assists in the submission of grant and contract proposals to federal, state, foundation, corporate and other sponsors. Provides grant application guidance to faculty, administrators and staff. Prepares the proposal budget in collaboration with the Principal Investigators. Assists with the development of internal policies and procedures regarding grant and contract proposals and applications. Provides budget status reports, detailed transaction reports, projections and other reports to the Principal Investigators, Business Administrator, Chairs and the RWJMS Finance Office. Reconciles and ensures expenditures charged to Project Accounts are accurate. Reviews and approves MarketPlace requisitions charged to restricted accounts in the Clinical Departments assigned. Ensures grants and other restricted accounts are not over-expended. Ensures the expenditures are allowable and appropriate. Closely monitors salaries charged to restricted accounts within the Clinical Departments. Closely monitors Project Account balances in order to avoid deficits.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
FLSA	Exempt
Grade	27S
Position Salary
Annual Minimum Salary	88265.00
Annual Mid Range Salary	111656.00
Annual Maximum Salary	135047.00
Standard Hours	37.50
Union Description	MPSC - Legacy UMD
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's Degree in Business Administration, Health Administration or related field plus five (5) years of related experience involving research and sponsored programs administration, ideally in an academic environment. Equivalent education, experience and/or training may be substituted for the degree requirement.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Knowledge and expertise of Federal and State agency regulations, policies, procedures and laws applicable to sponsored programs activities. Understanding of proposal development, finding funding, Institutional Review Board regulations and other grant related activities. Demonstrated strong service orientation. Knowledge of computer programs, including MS Word, Excel, PowerPoint and Adobe Acrobat. Outstanding human relations and leadership skills and the ability to function in a team environment.
Preferred Qualifications	Knowledge of how to accomplish superior performance in a unionized environment.
Equipment Utilized
Physical Demands and Work Environment	Work Environment: Office environment. Moderate noise.
Special Conditions

Posting Details

Posting Number	24ST2608
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Downtown New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement