Senior Administrative Assistant

Vistra Corporate Services Company
United States, Texas, Irving
6555 Sierra Drive (Show on map)
Nov 12, 2024
If you have what it takes to become part of the Vistra family and would like to start a promising career with a global leader, take a look at the exciting employment opportunities that are currently available and apply online. Job Summary This position is responsible for administrative assistance and secretarial support through effectively maintaining a close and highly responsive relationship to the day-to-day activities of the department. Job Description Key Roles & Responsibilities * Performs complex administrative duties, often of a sensitive or confidential nature, utilizing technology and available resources to ensure efficient office organization * Provides administrative assistance to schedule travel, meetings, and meeting facilities and equipment to ensure efficient utilization of personnel and site resources; independently researches hotel, flight, and ground transportation options and prepares travel itineraries; arranges and coordinates team meetings * Maintains calendars and coordinates schedules for the individuals the position supports; uses sound judgment to manage priorities of requests based on importance and urgency * Skilled in the use of Outlook, Excel, PowerPoint, Word, and Teams to produce high quality reports, presentations, and other documents and support team activities * Prepares expense reports, serving as custodian of departmental credit cards; reconciles invoices and recommends for approval by managers; develops, maintains and reports records as assigned; sets up vendors and monitors payments and department expense budget * Monitors and orders supplies for the department * Participates in special projects and committees as assigned * Develops and maintain electronic files for administrative and project work Education, Experiences & Skill Requirements Seven (7) years of administrative support experience, preferably supporting senior level executives Must be an efficient, detail-oriented person who is responsive to deadlines and effective in a fast-paced environment Proficient Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills Excellent verbal, written, and interpersonal communication skills, including the ability to interface effectively with all levels of employees, including senior management Excellent organizational and time-management skills; able to manage multiple projects simultaneously Demonstrated effective problem-solving skills Ability to maintain confidential information Capable of arranging and scheduling complex, multi-site meetings with multiple members Ability to learn and navigate vendor payment systems Ability to monitor budget expenses Experience gained through college degree programs and/or certifications is applicable to above skills Key Metrics* Demonstrated ability to handle a multitude of projects simultaneously. Excellent communication Excellent organizational skills Demonstrated ability to interface effectively with all levels of employees, including management. Job Family General Services Company Vistra Corporate Services Company Locations Irving, Texas Texas We are a company of people committed to: Exceeding Customer Expectations, Great People, Teamwork, Competitive Spirit and Effective Communication. If this describes you, then apply today! If you currently work for Vistra or its subsidiaries, please apply via the internal career site. It is the policy of the Company to comply with all employment laws and to afford equal employment opportunity to individuals in all aspects of employment, including in selection for job opportunities, without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, disability, genetic information, military service, protected veteran status, or any other consideration protected by federal, state or local laws. If you are an individual with a disability and need assistance submitting an application or would like to request an accommodation, please email us atassistance@vistraenergy.comto make a request.