Financial Coordinator

Department: Law Legal Clinic
Salary/Grade: EXS/5

Target hiring range for this position will be between be $51,346 to $67, 903 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Job Summary:

Supports a university accounting-related area or program under supervision of the area manager. Supports a school/dept's financial operations. Reviews a portfolio of multiple schools/depts' financial operations comprised primarily of standard and routine work. Provides transactional oversight.

Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations (as applicable). Represents &/or guides business area on internal &/or external financial affairs by exchanging information.

Specific Responsibilities:

Budget:

• Prepares materials for annual budget planning such as analysis, budget performance reports & year-end close data.
• Provides updated budget estimates & account research.
• Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.
• Serves a primary role in the development & implementation of annual budget including fiscal resource allocation of appropriated, discretionary, endowment & gift revenues & expenses.
• Reconcile budget statements and transaction log, update transaction log and monitor all financial transactions

Analysis, Statements & Reporting:

• Creates daily, monthly &/or annual analysis & reports regarding area/unit, grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, etc.
• Assists with monthly/quarterly/annual journal entries, reports and statements

Transactions:

• Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
• Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
• Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
• Processes transfer &/or appropriation charges & may balance &/or close accounts.
• Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
• Maintains Chart of Account lists.
• Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
• Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations.
• Provides support for internal audit requests.

Grants &/or Awards:

• Provides assistance regarding grant financial administration such as preparing financial information for grant submission.
• Collaborates on post award accounting.
• Modifies grant budgets.
• Reviews, forecasts, and budgets grants performance.
• Corrects charges to various accounts.

Administration:

• Performs general office support activities.

Training:

• Manages financial training of new staff members
• Creates & provides financial training on practice, procedure, policy &/or laws & regulations to customers.

Supervision:

• Provides work direction to others regarding finances

Minimum Qualifications: (Education, experience, and any other certifications or clearances)

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
• 1 year financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
• Familiarity with financial reporting.
• Attention to detail.
• Proven communication, interpersonal and analytic skills.
• Ability to work under pressure, prioritize and meet deadlines.
• Demonstrated competency in financial stewardship.
• Proactive, energetic, innovative.
• Ability to multitask across a range of responsibilities, as needed.
• Ability to work independently and yet is an accomplished team player.

Preferred Qualifications: (Education and experience)

• 5 years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.

Preferred Competencies: (Skills, knowledge, and abilities)

• Demonstrated ability to proactively manage multiple aspects of a complex, fast-paced research organization.
• Demonstrated ability to develop collaborative relationships with a diverse range of stakeholders.

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.