Accounts Payable Specialist

Position Description:
This position is a part of the University Services Finance organization. University Services Finance oversees all financial activities within University Services, a division of the University of Minnesota responsible for campus operations, including Facilities Management, Capital Project Management, Health and Safety, Planning, Space and Real Estate, Public Safety, and Auxiliary Services. The finance department is responsible for rate development, capital budgeting, accounts payable/receivable, general budgeting, payroll, financial analysis and reporting, legislative reporting, utility accounting (including purchasing strategy, billing, and rate development), project accounting, debt compliance and general problem solving.

This position Supports U Market Services. U Market Services' department manages the entire supply chain experience for the University. It co-manages with Purchasing Services, the online platform U Market, used by staff and faculty to order the supplies that they need. U Market Services also provides logistics, inventory management and storage to other University departments.

This position is responsible for providing support to the Accounts Payable department for U Market Services for U Market stock vendors. This position reports to the Finance Manager that oversees the department.

Vendor Invoice Processing (70%)
-Process all U Market Stock invoices from receipt of invoices through their electronic submission via NetSuite and PDI to EFS.
-Audit vendor invoices for freight and other charges according to contract terms.
-Pay vendor invoices according to discount terms and apply available credits.
-Maintain filing system of paid invoices and supporting documentation.

Resolve Vendor Invoice Discrepancies (15%)
-Prepare invoice discrepancy form for approval by buyers.
-Work with buyers, warehouse personnel, vendors and other University departments to analyze, research and resolve invoicing discrepancies.

Other Accounts Payable Duties (15%)
-Correct and process U Market Stock daily billing transactions to University departments.
-Prepare appropriate supplier forms and tax forms and send to the Controller's Office.
-Edit vendor records in NetSuite for any changes in vendor information.
-Use independent judgment to determine when to escalate issues to management.
-Serve as backup for processing Q Files during busy times and absences.
-Assist in designing and implementing procedural changes in the accounts payable area, as needed.

Required Qualifications
-High school diploma/GED and four years of general accounts transaction experience (training may be substituted for some of the years of experience).
-Accurate and efficient data entry and excellent keyboarding skills
-Work with a high degree of accuracy and attention to detail
-Respectful and professional interpersonal, communication, and customer service skills

Preferred Qualifications
-Proficiency in the use of various data entry screens, related to accounts payable, in PeopleSoft and Net Suite
-Proficiency with spreadsheets and other analysis tools
-Experience working within the University

Pay Range: $23.32-$33.92./hr ; depending on education/qualifications/experience

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).