Staff Assistant

Rutgers University

United States, New Jersey, Newark

Nov 18, 2024

Position Details

Position Information

Recruitment/Posting Title	Staff Assistant
Job Category	Staff & Executive - Administrative & Support
Department	SN-Entry-Baccalaureate Nursing Pr.
Overview	Rutgers School of Nursing provides unparalleled opportunities in teaching, scholarship, clinical practice and multidisciplinary collaboration. Innovative academic offerings include bachelors, masters, post-master and doctoral degree programs that are preparing nurse leaders of today and tomorrow. New Jersey's academic health center, Rutgers Biomedical and Health Sciences ( RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university-wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers School of Nursing is seeking a Full Time Staff Assistant for its Center for Professional Development, located in Newark, NJ. The Staff Assistant provides administrative and CE program coordination for the Associate Dean of the Center for Educational Innovation & Quality ( CEIQ) and the Director of the Center for Professional Development ( CPD). Assists with the administrative and office management activities associated with Continuing Education. Ensures that JA accreditation status is maintained by way of preparing periodic reports. Provides general support by maintaining databases of all required statistics, calculates ongoing program statistics, fiscal reports. Writes, develops, coordinates, and processes payments for programs. Prepares certificates for any CE programs for the school Duties will include: Assist with all School CE Program Offerings (live, online, webinars, and hybrid) and for reserving program sites, coordinating speakers, arranging catering, registering participants using CloudCME software tool, and run reports. Ensures all CE program participants receive the appropriate certificate documenting their CE credits. Initiate and process all communications with participants, issuing certificates, storing of all information on database for exams submitted.Assists, sorts, and handles data entry for all materials submitted by participants. Serve in a customer service position to respond to CE program registrants. Assists with tracking, updating, and expanding mailing lists from CloudCME. Assists with program accounting and budgets including project/program costs, contract costs, collection and deposits of registrations and contractual income, purchasing necessary office supplies, and keeping records of accounts in an Access Databas
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Exempt
Grade	17S
Position Salary
Annual Minimum Salary	49097.00
Annual Mid Range Salary	58427.00
Annual Maximum Salary	68819.00
Standard Hours	37.50
Union Description	HPAE 5094
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Bachelor's degree in liberal arts, Public or Business Administration, the Social Sciences or a related field, plus one (1) year of professional level experience in a business office, government agency, or university setting. Equivalent experience, education and/or training may be substituted for the education requirements
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
Special Conditions	Requires some flexibility regarding campus and site locations as well as scheduled hours within a 37.5-hour work week.

Posting Details

Posting Number	24ST2111
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement