Accounts Payable Associate

Full-time, 40 Hours/Week

Monday through Friday, 8a.m. - 5:00p.m.

Hybrid (On Site 2-3 Days per Week)

Summary:

The Accounts Payable Specialist will play a crucial role in maintaining financial records, with a focus on processing invoices for payment. The ideal candidate will be a reliable person who is self-motivated and problem solver who has experience working on a variety of systems. The candidate must have excellent organizational skills and the ability to prioritize high volume emails invoices and other urgent matters. The Accounts Payable Specialist processes all accounts payable documents - invoices, check requests, debit and/or credit memos, statements, etc. It is the responsibility of our A/P staff to process only appropriate organizational expenditures and to ensure the expense is properly substantiated and authorized by management. This position requires meticulous diligence and efficient data processing and data analytical skills. The ideal candidate will contribute significantly to operational success while fostering a positive, employee and patient friendly hospital culture.

Responsibilities:

1. Responsible for receiving and processing timely and accurately accounts payable invoices and vendor payments in support of the company's financial operations.

2. Responsible for receiving, timely processing, and verifying vendor invoices and ensuring they are properly approved and vouched for payment.

3. Receive EDI invoicing and trouble shoot approval or coding errors using problem solving skills to ultimately result in issue resolution.

4. Ensure non-inventory or non-po invoices have been routed for proper approval.

5. Utilize interpersonal skills to communicate internally with various departments within Akron Children's Hospital, in addition to external vendors regarding invoices/payments.

6. Establish and maintain relationships with vendors' accounts receivable teams ensuring suppler accounts are current and eliminating any risk of vendor holds.

7. Continued focus on electronic payment methods to move more vendors to electronic payment and electronic invoicing raising the efficiency of the department.

8. Timely investigation and resolution of duplicate invoices, unapplied payments, discrepancies, etc.

9. The ability of analyze and effectively apply credit memos to invoices and associated vendor chargebacks to optimize cash flow management.

10. The ability to take on a project with little or no supervision and bring the project to a desired close.

11. The ability to use all resources available such as Excel to reconcile vendor accounts and statements resulting in accurate accounts, accruals and payments.

12. Maintain AP aging schedule and invoices in accordance with the Hospital policy.

13. Maintain vendor setup, ensuring all proper documentation is received and maintained for accurate 1099 reporting.

14. Process outgoing payments in compliance with financials policies and procedures.

Other information:

Technical Expertise:

1. Experience in high volume accounts payable or similar department with demonstrated ability utilizing interactive payables/supply chain software packages is required.

2. Knowledge of accounts payable industry practices and terminology is required.

3. Experience with IRS rules governing 1099, independent contractor, business expenses, travel & education, etc. is required.

4. Extensive experience with purchase orders and resolving three-way match issues.

5. The ability to communicate on a technical level with buyers and suppliers to clear buyer messages, cost messages and receiving variances.

6. Experience with the EDI life cycle. Specifically identifying a vendor to set up on EDI invoicing, receiving EDI invoice researching and resolving any errors or messages related to the invoice.

7. A working knowledge of spreadsheets and databases.

8. Experience working and resolving the Received Not Invoiced (RNI) and Invoiced not Received (INR) accruals.

Education and Experience:

1. A bachelor's degree is preferred with two or three years of Payables experience in a large volume high dollar environment OR minimum of five years of high-volume payables experience and equivalent accounting experience in leu of a degree.

2. Certifications: None

3. Experience: Preferred.

Full Time

FTE: 1.000000