Senior Analyst, Supply Chain

At Otsuka our mission is to create new products for better health worldwide. Our purpose is to defy limitation so that others can too.

In this exciting role, as a Sr. Analyst within OAPI supply chain team, you will work cross-functionally across various departments to support implementation of the S&OP (Sales & Operations Planning) process.

You will assist in managing a complex portfolio of products with competing priorities that include balancing inventory, managing vendor / supplier relationships, optimizing total delivered cost to meet finished goods demand with focus on delivering value to our patients, our suppliers, and to Otsuka.

You will create an environment for proactive communications with cross functional collaborators that will help ensure both internal and external customer demands are consistently met with no laps in supply and availability of products to our patients.

Additional facets of the role include coordinating purchase requisitions in the ERP system, monitoring supplier performance KPIs and reporting, leading escalation process in collaboration with cross-functional partners to mitigate service impacts, support inventory management for new product launches, develop and drive continuous improvement initiatives across the Supply Chain that create capacity and/or improve service.

Given more independence and autonomy over the tasks, activities, and projects

Job Description

Job Duties could include:

Planning

• Leads demand planning meetings with internal business partners (Marketing, Finance, Channel Strategy, etc.) gathering total demand for new and existing finished good SKUs.
• Develop and manage product manufacturing and distribution plans for new and existing products that provides continuous supply to customers, including international product.
• Create and maintain replenishment plans for finished products of responsible territories and create replenishment orders to sites at the planning time fence.
• Develop and implement safety stock with sufficient shelf-life in alignment with desired customer service levels to meet inventory objectives and targets.
• Less supervision required by management and/or team leadership on necessary targets
• Communicate the manufacturing plan with all internal and external parties
• Issue and manage purchase orders and work with drug product plants and packaging CMO's to ensure product plan is executed on time
• Manage communications with interdisciplinary teams (Vendors, Channel Strategy, Global Product Quality, Quality Control, Finance, Legal, Packaging, etc.) to monitor process and provide feedback
• Identify exceptions raised against existing replenishment plans and work with third party suppliers or site production planners to negotiate resolution and adjust plans to reflect changes in demand and supply to ensure that adequate production takes place to meet market demands.
• Lead regular Sales and Operations Planning (S&OP) meetings with all internal key functional areas to share performance and gain alignment on future actions.
• Communicate results to all levels of the organization.
• Monthly reporting of supply chain metrics and partner with finance on month end close activities and J-SOX controls
• Monitor inventory levels and tracking of stock movements, including completing inventory reconciliation
• Leads with transportation and logistics, prepare/review release documentation in conjunction with GPQ, manage invoice discrepancies, maintain relevant master data, and other activities as needed

Distribution and Logistics

• Support transaction management and postings in ERP system.
• May lead interfaces, transactions, and postings in ERP system.
• Transact and document inventory movements and reconciliations, return and claim approvals, and product destructions.
• Manage inventory reporting and communicate to appropriate parties.
• Support transaction management and postings in ERP system.
• Coordinate pick/pack/ship activities with 3PL ensuring full and on-time delivery to meet targeted customer service level.
• Coordinate packing instructions for new routes, shipping configurations and/or transportation methods together with packaging and quality teams.
• Coordinate international and intercompany shipment orders with customers and 3PL, including shipping forecast, communications, documentation, and issue resolution.
• Maintain order transactions and postings in ERP system.
• Assist in serialization process setup and data transaction event resolution to comply with DSCSA requirements.
• Assist with demand forecast and calculate budget for distribution expenses, generate POs for distribution services, manage invoice allocation and payment approvals.
• Collaborate with Finance team on expense allocations, budget forecast, accruals, and related activities.

Vendor Management

• Support Vendor/Supplier relationships for Contract Manufacturing, Supply Chain, Packaging, Distribution & Logistics vendors within the defined Tiers.
• Proactively monitor supply chain and packaging risks, capture and report supplier performance data to Manager, Supply Chain

Qualifications

Required

• Education: Bachelor's degree in: Business, Engineering, Supply Chain, or related field
• Years' Experience: 2-5
• Technical Skills: Business Analytical skills, Project Mgt., ERP, MS 365 Suite
• Power, Management, and Leadership Skills: Negotiation, Team Leadership, Networking
• Communication Skills: Well Organized (thought, communication, work)
• Cultural Experience: Dealing with ambiguity, curious mindset, adaptative, be a part of a multi-team approach.
  • Ability to work/lead in a dynamic group that takes a multi-disciplined team approach to executing and achieving departmental and corporate goals

Preferred

• Certifications: APICS
• Technical Skills: GMP, SAP S4 HANA
• Industry Experience: Pharma, Med. Device, Food

Competencies
Accountability for Results - Stay focused on key strategic objectives, be accountable for high standards of performance, and take an active role in leading change.
Strategic Thinking & Problem Solving - Make decisions considering the long-term impact to customers, patients, employees, and the business.
Patient & Customer Centricity - Maintain an ongoing focus on the needs of our customers and/or key stakeholders.
Impactful Communication -Communicate with logic, clarity, and respect. Influence at all levels to achieve the best results for Otsuka.
Respectful Collaboration - Seek and value others' perspectives and strive for diverse partnerships to enhance work toward common goals.
Empowered Development - Play an active role in professional development as a business imperative.

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