Accounting Assistant

Analog Modules, Inc. is recruiting an experienced and motivated Accounting Assistant to join our team.

Analog Modules, Inc., a subsidiary of HEICO Corporation (NYSE:HEI) located in Longwood, Florida, is a research, development and production company working at the frontier of analog, high frequency and electro-optic design.

The accounting assistant provides support to the Controller and administrative assistance in other departments as needed.

Principal duties/responsibilities:

• Generate and send invoices to customers. Track outstanding payments and follow up on overdue invoices.
• Record customer payment transactions.
• Review customer terms and conditions.
• Match vendor invoices with receiving documents and purchase orders before entering invoices into the accounting system.
• Select invoices for payment in accordance with payment terms and the Company's policies.
• Communicate with vendors both by phone and email.
• Confirms validity of vouchers (non-purchase order item) and gathers appropriate approvals before entering vouchers into the accounting system.
• Assist with audits by providing documentation and other support as needed.
• Contact banks and credit associations to obtain customer credit information and provide this information to the Controller for the purpose of determining credit limits.
• Maintain accounting history by filing, scanning, or otherwise storing documentation.
• Maintains inventory of office and printer supplies. Order and replace these supplies as needed.
• Assist with answering telephones and directing visitors.
• Provides administrative assistance as needed.
• Other duties as assigned.

Education and/or equivalence in experience requirements:

To perform the functions of this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Minimum of four years of accounting experience; Associates degree preferred.
• Proficiency in Adobe Acrobat and MS Office (Outlook, Word, and Excel required).
• General working knowledge of ERP software package necessary
• Excellent time management skills and ability to prioritize work
• Attention to detail and problem solving skills
• Strong organizational skills with the ability to multi-task and work both independently and as part of a team