Administrative Assistant

Chapman and Cutler LLP is seeking to hire a Administrative Assistant to join our Chicago office. The Administrative Assistant will work with other administrative and legal professionals in a collegial environment, performing a variety of clerical duties for attorneys and assisting with projects as directed by the Administrative Assistant Supervisor, Chief Support Services Officer and supervising attorneys. The position requires an in-office presence but includes flexibility for some remote work.

Responsibilities will include, but are not limited to the following:

* Reports to the office in a reliable and punctual manner. Ability to work as part of a team to meet the clerical, administrative, and word processing requirements of the Firm.

* Provides direct administrative/clerical and word processing support including, but not limited to, time keeping, processing billing memos, expense reports, scheduling, scanning, document editing, blacklining, collating, preparing packages/labels/envelopes for mailing.

* Familiar with standard computer applications such as Microsoft Word, Excel and PowerPoint, Adobe Acrobat and comparison software

* Works one-on-one with attorneys, paraprofessionals and administrative assistants for projects that require special or specific instruction. Ability to work independently on those tasks as directed.

* Displays competency while learning new tasks and ability to ask thoughtful questions to complete assignments.

* Exhibits understanding of how individual tasks affect other long-term projects and the department functioning as a whole.

* Creates and maintains all client and general files. Handles incoming and outgoing mail as necessary.

* Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship; follows practice group guidelines for protecting client information.

* Makes appointments for attorney(s) and updates attorney calendar(s) using Firm software regarding court dates, meetings, conference calls, in-house meetings, travel, etc.

* Makes necessary travel arrangements; completes expense reports in a timely manner.

* Exhibits an understanding of, and properly utilizes, the Firm's reference materials, including training materials and internal online information. Respects the Firm's policies and procedures.

* Attends scheduled training sessions and utilizes information in daily work production.

* Ability to proofread material for grammatical, typographical or spelling errors.

* Is well organized, resourceful, motivated and has the ability to adjust to rapidly changing priorities.

* Communicates and follows instructions effectively from a diverse group of clients, attorneys, paraprofessionals and staff and provides information in person or by phone with courtesy and tact.

* Develops familiarity with Chapman and Cutler standard formatting and document production procedures.

* Is proactive in establishing helpful working relationships with coworkers; shows initiative in seeking additional tasks to maintain steady workload.

* Assists in any other area of the Firm as assigned.

Minimum Qualifications:

• At least five (5) years of experience in a professional environment.
• Prior law firm experience is preferred.
• Excellent typing skills, spelling, grammar and punctuation skills.
• Must have ability to use handbooks and other reference materials.
• Must be oriented toward teamwork.
• High degree of organization.
• Computer knowledge, Mac OS preferred.
• The ability to work collaboratively and to organize, prioritize and complete numerous tasks. Proficiency with Microsoft Office.
• Committed to following all Firm security protocols and maintaining information security.
• College degree preferred.

To apply, please submit a cover letter and resume. All applicants will be considered; however, the hiring decision will be based on qualifications for the position.

Chapman and Cutler LLP is an Equal Opportunity Employer M/F/D/V/SO.