Administrative Assistant I

Baker Construction
United States, Arizona, Phoenix
3922 East University Drive (Show on map)
Jan 11, 2025
Req ID: 5781 Travel: None Number of Openings:1 Achieve more in your career with the nation's leading specialty concrete contractor. At Baker Construction, you'll be part of a team that prioritizes people, invests in their development, and offers unparalleled opportunities for professional growth. In this role, you'll be integral to building the future of our country and our company. You'll collaborate across diverse teams, have a hand in significant projects, and dive headfirst into complex challenges with the best in the industry. If you are driven to do more and have the grit to follow through, you'll have everything you need to define your career on your terms. This position reports to the Phoenix office's Operations Manager and work is to be performed onsite 5 days a week. Bilingual in English and Spanish is required. Make a meaningful impact with a team that values ambition and rewards initiative. Apply today and be more with Baker. Summary The Administrative Assistant I provides clerical and administrative support to one or more managers/departments within Shared Services or a Region. Roles and Responsibilities The Administrative Assistant I will perform the following duties in a safe, productive, and effective manner: Performs general clerical duties including, but not limited to, filing, mailing, faxing, photocopying, typing. Types correspondence Maintains hard and electronic files Handles materials and documents in a professional and discreet manner Pulls reports, bid bonds, preconstruction documents, etc. Codes and tracks invoices Greets onsite job applicants, collects resumes/applications and organizes for hiring team May assist with timekeeping, payroll, and/or HR functions May schedule appointments and update calendars for manager(s) within area of responsibility May assist with coordination of travel arrangements for manager(s) May set-up and coordinate meetings and conferences Answers phone(s) promptly and in a professional manner May order and maintain office supplies for assigned area of responsibility (i.e, kitchen and bathroom supplies) May assist with activities related to co-worker recognition/appreciation such as ordering event tickets or flowers, sending cards, etc. Provides support to the Operations Manager and other co-workers in the office Requirements Fluent in Spanish and English (written and verbal) High School diploma or equivalent or 2 years related experience Proficient with Microsoft software programs such as Word, Excel, Outlook, and PowerPoint The following competencies are needed to successfully perform this job: Ability to write reports, business correspondence, and procedures Strong writing and verbal skills Ability to effectively respond to questions in one-on-one and small group situations with co-workers and clients Ability to calculate mathematical figures using addition, subtraction, multiplication and division and apply concepts such as fractions and percentages Must possess strong customer service skills Must be willing to work with others and be a part of a team Must be able to prioritize work and utilize strong organizational skills Ability to maintain confidentiality Ability to solve practical problems using existing processes and procedures Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form Ability to define problems, collect information, establish facts, and draw valid conclusions At Baker Construction, we welcome those who are driven to make things happen. Your tenacity will be rewarded with great pay, excellent benefits, and opportunities to make your mark. This is an opportunity to own your future while working alongside co-workers who are united in our purpose to build better structures and better lives. Go further with an industry leader that puts people first, honors its word, and has the grit to achieve greatness. Baker is an EOE Disability/Veterans Employer. Applicants with physical and/or mental disabilities who require a reasonable accommodation for any or part of the application process may make their requests known by emailing hrtech@sharedservices.cc or calling 1-513-539-4000 and asking for HR.