Research Contract / Grant Specialist

Rutgers University

United States, New Jersey, New Brunswick

Jan 14, 2025

Position Details

Position Information

Recruitment/Posting Title	Research Contract / Grant Specialist
Job Category	URA-AFT Administrative
Department	Research & Sponsored Programs
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Research Contract/Grant Specialist for the Research & Sponsored Programs. As part of Office for Research, the Research Contract / Grant Specialist (GS) provides essential services to faculty and staff to ensure external support for their research, training and public service programs. The Office for Research's mission is to support the research, scholarship, and creative endeavors of all Rutgers faculty. The Office accomplishes its mission by convening with academic and research leaders, providing integrated, user-focused resources, services, and tools, and partnering with faculty. Among the key duties of this position are the following: Consults, advises and reviews all business / administrative / budgetary aspects of a proposal for completeness, accuracy and compliance with the Sponsor's regulatory requirements and specifications as well as with internal Rutgers policies and procedures. Submits proposals to all federal, state, local government, non -profit and for-profit sponsors via RAPSS, via the designated Sponsor's electronic portal, or via any other route identified by the Sponsor. Functions as the liaison between the Principal Investigator (PI) / Department support staff and the Sponsor for any additional clarifications, provision of documentation and response to questions issued by the Sponsor prior to the issuance of the award agreement. Closes and continuously communicates with the PI and his/her administrative support team to handle all post award non-financial aspects of sponsored awards, including but not limited to post award requests for prior Sponsor approvals (when needed), review of award modifications, submission of technical reports (when requested by the Sponsor), and budget revisions and reallocations. Reviews, negotiates and processes awards and is responsible for the Funding proposals and Awards modules of the Rutgers Research Administration and Proposal Submission System (RAPSS), as well as for the accuracy and integrity of the information entered, as RAPSS functions is the Rutgers database for research non-financial research administration.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Exempt
Grade	06
Position Salary
Annual Minimum Salary	75382.00
Annual Mid Range Salary	93917.00
Annual Maximum Salary	112452.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree, or an equivalent combination of education and/or experience. Five years total administrative work experience, with at least 2 of these years of experience in grants management or research administration.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Must be knowledgeable of basic sponsor policies and procedures. Familiarity with Office Suite (Work, Excel, Powerpoint) and other business software applications pertaining to grant applications.
Preferred Qualifications	Certified Research Administration (CRA). Knowledge of electronic research administration programs pertaining to grants submissions and of federal procurement regulations, including both FAR and the DFAR, is desired.
Equipment Utilized	Equipment: Computer, printer, fax, copier. Software: Office Suite; Coeus; RAPSS S2S; Internet Explorer; Mozilla Firefox, Chrome; Adobe Pkg. A wide variety of Agency submission portals including: Federal Agencies: eBRAP ERA commons e-handbook FastLane Research.gov Fed Connect FEMA Grants.gov NASA NSPIRES NOAA Grants online Office of Juvenile Justice Space Telescope Grants Management System Team Web (FTA) US Department of Education (G5) State Agencies: Blue Sage EWEG CIMS Green SAGE Other Agencies: American Heart Association BSF (By National Science Foundation) March of Dimes NCIIA Proposal Central Various Small Foundation Submission Portals
Physical Demands and Work Environment	Office environment.
Special Conditions	Multiple Positions.

Posting Details

Posting Number	25ST0027
Posting Open Date	01/14/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Off Campus
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement