Administrative Specialist - Custody Support Division

Maricopa County
United States, Arizona, Phoenix
Jan 15, 2025
Posting Date 01/15/25 Application Deadline 01/19/25 Pay Range Min - Mid - Max $19.75 - $24.38 - $29.00 Job Type Unclassified Department Sheriff About the Position Your skills may be an excellent resource for the Administrative Specialist position with the Custody Support Division. The Administrative Specialist provides a variety of specialized clerical and administrative support duties for the Custody Support Division. Tasks performed are specialized and may be complex and/or sensitive in nature. The Specialist may be required to interpret operating procedures and policies of the work unit to lower-level staff. If you are interested in this exciting and rewarding opportunity, don't hesitate to apply. About the Maricopa County Sheriff's Office: Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community? The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency. We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. We come together as a team to support and provide public safety. We are OneMCSO - become one with us! Position Qualifications We recognize your time is valuable, so please apply if you meet the following required qualifications: *Education* High School Diploma or GED *Experience* Two (2) years experience performing specialized clerical duties OR *Combined education and experience qualifications* An equivalent combination of post-secondary education and/or job-related experience may be substituted for the minimum qualifications on a year-per-year basis *Other requirements* Must possess a valid Arizona driver's license or have the ability to obtain by the time of hire. Training that may be provided on-the-job: FEMA NIMS - IS100 and 700; Safety; Payroll; PREA. Prior to hiring, the Sheriff's Office requires that all candidates pass a background review. *Our Preferred Candidate has* Experience working in a secure law enforcement facility. Compensation is more than a salary with MCSO: Growth and stability since 1871 Choice of three medical plans - starting as low as $70/month Holidays - 10/year + 1 personal day Enrollment in Arizona State Retirement System Paid sick and parental leaves (birth/adoption) 10% discount at KinderCare facilities in the Valley and upcomingMCKids Club to serve County employees and their families exclusively MCSO Mentoring program to provide personal and professional growth opportunities for all employees Access to free County gyms Learn more at Benefits Overview Essential Job Tasks (This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.) Prepares and processes specialized paperwork. Provides information to the public and other agencies. Creates and manages computer database applications. Compiles monthly reports/records for expenditures related to the Division. Maintains calendars and schedule activities. Provides administrative support including entry of time into the payroll system, final timecard reports, and overtime reports. Tracks recidivism statistics and other data in support of funding for grants and to comply with MFR requirements. Manages and tracks purchase orders and vendor activity and maintains balances. Assists with the organization of Division events such as ceremonies and special projects. Maintains records of applicants, program participants, and program activities. Maintains completed division program participant files from various sections; reviews to ensure compliance with legal requirements. Provide customer service in person, via email and telephone with the general public, other law enforcement entities, attorneys, County offices, and employees of MCSO. Trains and directs the workflow of lower-level administrative staff as directed. Maintains inventory, orders, and stocks supplies within the Division. Attends meetings, take notes, generates reports, and distributes to appropriate personnel. Assists with processing volunteer files. Updates division rosters, contact information, and other essential lists. Sorts and distributes documents received in the administration area. Logs and tracks Employee Performance Evaluations (EPAs) and incident reports; enters data into the RMS system. Prepares and completes master copies, forms, reports, articles, grant justifications, and other materials as needed. Maintains employee division files. Files reports, correspondence, summaries, and other documents pertaining to programs. Responds to inquiries for information regarding available programs. Comprehend and interpret MCSO Policies and Procedures and the Maricopa County Administrative Manual. Performs additional duties and projects assigned by supervisor. Working Conditions Maricopa County is an EEO/ADA Reasonable Accommodation Employer. The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages. Work occurs primarily indoors working in MCSO jail facilities with various staff and all classifications of inmates. Work occurs primarily indoors in a secure facility. May interact with inmates in jail facilities at random intervals. Tasksrequire sitting, standing, walking, anddriving. Position involves handling multiple or complicated tasks with decision-making, concentration, and accuracy. May work off-site for special events. *Work environment* Indoors in a secure facility Rarely outdoors, in temperatures above 90 degrees Conditions may rarely include confined area, stairs or ladders, exposure to contagious diseases *Physical environment* Sitting, standing, walking Driving a vehicle Speaking, hearing, seeing, reading Distinguishing colors Reaching, twisting, climbing Lifting floor to waist ten (10) lbs. Lifting waist to shoulder five (5) lbs. Lifting shoulder to overhead five (5) lbs. Carrying ten (10) lbs. ata distance of 25 feet Pushing/pulling twenty-five (25) lbs. ata distance of 25 feet *Social environment* Handling multiple or complicated tasks Accuracy Decision making Concentration/vigilance Teamwork Working in close physical proximity with others Conditions frequently include interruptions, time pressures, high volume of work, unscheduled tasks, frequently changing tasks, public contact Conditions rarely include emergencies, traumatic subject matter, dangerous environment, isolation, overtime/rotating shifts Knowledge, Skills, and Abilities *Knowledge of* Intermediate to advanced level understanding of grammar, spelling and punctuation. Standard office practices and procedures and data processing applications. Intermediate level computer skills including Microsoft 365 and Office applications. *Skill in* Operating various machines which may include a personal computer. Interpreting and explaining rules and regulations. Organizing and prioritizing work effectively. Analyzing problems and developing effective solutions. *Ability to* Establish and maintain effective working relationships with Assign and review the work of others, Communicate effectively both verbally and in writing. Exercise independent judgment within guidelines and departmental policies and procedures. Work independently and be flexible and reliable. Be self-motivated, detail oriented, and energetic with a professional demeanor. Maintain confidentiality with sensitive information. SELECTION PROCEDURE: The hiring authority will select the successful candidate based on departmental needs. All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices. Typically, successful candidates are hired at a salary rate, up to midpoint of the range, based on applicable experience, internal equity and budgetary allowances. Selection Procedure Only the most qualified candidates will be considered Consideration will only be given to candidates who submit online applications Candidates will be contacted primarily through email and their Workday online application profile Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive Maricopa County is an equal opportunity employer. Apply Now!