New

Administrative Coordinator

Georgia State University
$35,000 - $40,000
tuition assistance
United States, Georgia, Atlanta
1 Park Place (Show on map)
Jan 16, 2025
Description : Administrative Coordinator College of Arts & Sciences Dean's Office The College of Arts & Sciences at Georgia State University is transforming lives through our research advances, career-empowering teaching, and work with community partners in Atlanta and around the globe. As the largest college on the Atlanta Campus, the College of Arts and Sciences is home to more than 15,000 students, 550 faculty, and 300 staff members. Our faculty teach the core curriculum courses that serve as the foundation of nearly every student's university education. These are exciting times at The College of Arts and Sciences at Georgia State University. We are growing, and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence. The College of Arts and Sciences is seeking (1) an experienced Administrative Coordinator WHAT MAKES College of Arts & Science A GREAT PLACE? * A flexible work environment * Generous benefits, including health, dental, vision, tuition assistance, retirement, etc. * A knowledge-sharing organization that works collaboratively with diverse partners. * Professional development opportunity and mentorship * A rapidly growing center within an academic setting HERE IS WHAT YOU WILL DO The ideal candidate for this position will provide services to the College of Arts & Sciences faculty to facilitate the level of faculty review required by the University System of Georgia. Will also be responsible for gathering, compiling, archiving, and formatting data regarding faculty research, teaching and, service for annual evaluations, structured reviews and, promotions. In addition, managing tenure on appointments, emeritus and clock stoppage petitions. The essential duties and responsibilities of the Administrative Coordinator are the following: Develop and maintain records of faculty review activities for all college faculty, this includes the creation of templates for each structured review for over 560 regular faculty; formatting and proofreading of final drafts of structured reviews and promotion applications, including, evaluations created by the College P&T area committees and Dean's Office assessments of candidates. Responsible for interfacing with sources of faculty review data outside of the Dean's Office (e.g., SEI data, department-level evaluations, external review letters), creating updates, and managing web content on a weekly basis. Develop and maintain resources to support department and college-level review of faculty, including preparation and dissemination of materials guiding faculty through the various review processes; providing support to the Faculty Review Services Coordinator in the development of training materials for area committee review work; development and dissemination of materials to support department chairs and P&T committees in their review of TT and NTT faculty. Provide materials as requested to the Associate Dean for Faculty Affairs in the creation and revision of faculty review policies. Work with others who support A&S Faculty Affairs to develop an up-to-date list regarding faculty review for dissemination to full faculty. Provide ongoing clerical and office support to the Faculty Review Services Coordinator and the Associate Dean as needed to develop and innovate faculty review processes to keep the College of Arts & Sciences in compliance with the USG and GSU faculty review policies and processes. Other duties assigned. Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor. Qualifications : Minimum Requirements: Bachelor's degree and one year of administrative experience; or high school diploma or GED and five years of administrative experience; or a combination of education and related experience. Preferred Qualifications: Clerical or office support experience in a college-level office, excellent oral and written communication skills, meeting deadlines, and a demonstrated ability to maintain confidentiality are essential qualifications for this position. Must also demonstrate effectiveness in working in a team environment. Proficiency in Microsoft Office, WebEx, and website design is desirable. A successful candidate must be able to learn and keep up to date with current software supporting record management. Some experience working in higher education is also desirable but not mandatory. College/Business Unit : College of Arts & Sciences Department : Dean's Office Location : Atlanta Campus Shift : 8:30 am - 5:15 pm Salary : $35,000 - $40,000 Pay Grade : 10 FLSA Status : Non-Exempt Job Type : Full Time (Benefits Eligible) Job Posting : 01/16/25, 2:32:24 PM Closing Date : 01/30/25, 4:59:00 AM Special Instructions : To be fully considered for this position, all candidates at the time of submission must provide the following documents: A complete and accurate GSU application Resume Cover Letter #LI-BD1 Georgia State University Values : COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, INCLUSION AND DIVERSITY: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, equity, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place. INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents. USG Core Value Statement : The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Equal Employment Opportunity : Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Background Check : Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office. Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires. Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.