Academic Administrative Coordinator

Lubbock

39915BR

School of Law

Position Description

Provide office services by implementing administrative systems, and procedures. Monitors administrative projects for faculty and staff in the assigned academic area.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

About the Department and/or College

The School of Law has approximately 438 students and 40 full-time faculty members. The School of Law is an integral part of the University and offers 10 dual-degree programs with other Texas Tech schools and colleges. The School of Law has a strong focus on students and is committed to a practical education to produce practice-ready graduates.

Referred to as the "Hub City" because it serves as the educational, cultural, economic, and healthcare hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, and a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

Major/Essential Functions

• Handles day to day duties in the Dean's and Associate Dean's Offices.
• Builds constructive and effective relationships with students, faculty, and staff.
• Responsible for in-processing new staff and faculty members, including office assignment, keys, FOB, eraider.
• Supervise employees including student assistants.
• Manage the Law School's Electronic Suggestion System including logging, updating, resolving, and posting suggestions.
• Assist with event setup as needed.
• Coordinate with the work order coordinator on daily HVAC issues.
• Make effective use of student assistants for projects, events, mail-outs.
• Support the Dean and Associate Deans on monthly, quarterly, and annual reports.
• Provide support to the Office of the Registrar by maintaining student files in both the student information system, Banner, and the electronic filing system, Xtender.
  • Assist the Assistant Registrar during the administration of mid-term and final exams.
  • Assist the Assistant Dean and Registrar's Office by entering data related to student records (bar passage, degree plans, etc.) into the student information system, Banner.
  • Assist the Office of the Registrar by fulfilling transcript requests.
  • Other various projects as requested by the Assistant Dean and Registrar.

Required Qualifications

Bachelor's degree in a related field plus one year related experience; OR a combination of related education and/or experience to equal five years.

Preferred Qualifications

A Bachelor's degree and office experience.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Occasional Duties

• Assist with room scheduling using Ad Astra, the academic scheduling software program, as needed.
• Run reports to submit to the Dean for review.
• Assist with interview/hiring of student assistants, collection of time sheets, and scheduling.
• Proctor final exams in fall and spring semesters.

Does this position work in a research laboratory?

No

Required Attachments

Cover Letter, Resume / CV

Job Type

Full Time

Pay Basis

Hourly

Minimum Hire Rate

17.77

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

Travel Required

None

Shift

Day

Schedule Details

Monday though Friday 8:00 a.m. to 5 p.m.

Grant Funded?

No

Job Group

Executive and Admin Assistants

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.