Office Manager

job purpose:

We are seeking an energetic, positive, organized individual to lead our Webster, NY plant experience! This person will have the opportunity to positively influence our amazing work culture by building and executing our employee experience strategy, cultivating relationships with all members of the Team and acting as a thought partner on ways we can continuously improve. This role is perfect for you if you are a "roll-up your sleeves" builder, willing to pitch in wherever needed, and thrive in an ever-evolving environment.

responsibilities:

* Support the launch of our new state-of-the-art plant in Webster, NY from buildout to opening day and beyond, project managing execution, including vendor coordination and supervision

* Own the plant experience for our Webster employees, including office and facilities management, organization, inventory management, operations & procedures and maintaining the physical space

* Elevate and streamline the office experience by introducing process improvements, experimenting with new and innovative ways of delivering a great employee experience

* Manage the Webster office budget

* Partner with the Coopersville, MI, Goodyear, AZ and Chicago HQ groups to collaborate and execute a world class employee experience

* Engage with community leaders and organizations to build the brand and support the community

* Be a culture champion and a driver of our company values

* Provide support for executives and senior leaders as needed (meetings, lunches, visitor management etc.)

* Manage and work with facility staff to maintain the office, set up food and restock system, maintain the appearance of the space, own the office request email handle, menu plan, and anything else to optimize the best possible office experience

skills/qualifications required:

* You have at least 3 years in an office management lead role, with a preference for experience supporting a manufacturing plant environment.

* You're a skilled communicator and have the ability to absorb and distill complexity into simple terms to drive decision making.

* You have a strong sense of urgency and the ability to pivot when needed.

* You are detail-oriented and proactive, you thrive as a self-starter and excel in managing multiple projects simultaneously.

* You have excellent problem-solving and organizational skills and can prioritize tasks effectively

* You are able to build strong cross-functional relationships, effectively facilitate discussions and drive consensus

* You demonstrate critical thinking, detail orientation, empathy, adaptability, creativity, and self-motivation.

* You excel in communication (written, oral, verbal, and nonverbal), creativity, facilities/office management, project management, budget management, and vendor management.

* You are willing to come into the office 5 days a week

* Ability to handle ambiguity and work in a fast paced, entrepreneurial environment

working conditions and physical requirements:

* List where necessary

* Ability to sit/stand/walk

* Ability to lift up to 25 lbs.

* Reaching/bending requirements (if any)

* Exposure to hazards (machinery, confined spaces, etc.)

* Specific atmospheric conditions

* Any other physical requirements

food safety requirements:

* Notify supervision of any repairs or adjustments that are required that may affect product quality or food safety.

* Understand, observe, and comply with the handling and usage of the color-coded container policy while in the Production Areas.

* Perform all duties necessary to meet Company, Customer and/or Government requirements/standards as prioritized by the Company.

* Ability to initiate action to prevent the occurrence of nonconformities relating to Food Safety and the Quality of the product, processes, quality system, or safety system.

* Identify and record any problems relating to Food Safety and the Quality of the ingredients, processes, quality system, or safety system.

* Control further processing or delivery of nonconforming product in terms of Food Safety and Quality issues until the deficiency or unsatisfactory condition has been corrected.

* In the event of absence, another employee with the same skill level will assume the duties and responsibilities as required.

position location: Webster, NY

reports to: Webster HR Manager

travel requirements: 25% to start, 10% ongoing

exempt/nonexempt: exempt