Pre-Award Contracts & Grants Analyst (RSCH ADM 3)

Under general direction of the Finance Manager, responsible for managing extramural proposal submissions in accordance with sponsoring agency guidelines (Federal, State and private) and University policies. Provide independent, high-level, analytical and administrative financial support to the Chief Administrate Officer (CAO), Department Chairs, Center Directors and PIs in the College of L&S Social Sciences Yellow Cluster (YC).

Responsible for fiscal analyses and regulatory research compliance oversight and implementation within the YC Contracts/Grants Development and Management team. Independently serve as liaison with the Office of Research, Accounting and Financial Services, Business Contracts and varied funding agencies. Provide complex financial and regulatory administration of cross-disciplinary extramural and intramural research proposals in partnership with the Animal Facility, Primate Center, M.I.N.D. Institute, NPB, School of Medicine, Imaging Research Center, and other institutions outside of UC Davis.

Independently develop and manage pre-award processes for over $40 M in annual grant submissions for multi-investigator, multi-site, multi-year research projects. Analyze, forecast, and control complex budgets overseeing $12.8 M in accumulative appropriations and over $8.2 M in annual expenses from a variety of funding, including state and federal grants, private grants, gifts, start-up general funds, and other intramural funding sources. Develop & coordinate complex research budgets & narrative justifications, sub-awards, business agreements, and supplements to existing projects. Work at a highly independent capacity to administer internal and external funded agreements, produce detailed, accurate, timely and meaningful monthly financial summaries, including effort commitment, salary cost recovery, cost-sharing and financial reporting for complex research funding and faculty appropriations. Participate in financial planning and prepare projections.

Independently analyze and interpret grant proposals guidelines, extramural awards to ensure adherence to federal, state, foundation and private regulations and ensure financial transactions are in accordance with GAAP. Assist in making recommendations and implementing internal policies and procedures necessary to ensure fiduciary compliance. Provide ongoing training support to YC staff when needed.

Fiscal Officer (FO) responsible for approving all research related financial transactions and delegate for all other YC financial transactions and provide back-up coverage to the YC Grants Development and Management team, YC Finance Manager and other FOs during leaves and vacations. Maintain organized financial data files for sponsored and organized research activities. Manage other projects as assigned. Since the Cluster draws faculty from different colleges/divisions it requires that this position is conversant and knowledgeable about these many varying policies and procedures within each area including, faculty recruitment, personnel appointment processes and graduate groups support policies.

Apply By Date February 7, 2025 at 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• No Minimum Education required.
• Experience in financial analysis, forecasting and strategic planning to analyze quantitative aspects of fiscal and budgetary issues, and compile financial data and reports.
• Experience researching and interpreting a variety of laws, regulations and policies pertaining to research administration.
• Critical thinking and problem-solving skills to analyze complex data and develop meaningful solutions to specific problems.
• Interpersonal and communication skills to effectively communicate and interact with Dean's Office, campus departments, Principal Investigators, CAO's, and staff to ensure compliance with UCD policy and procedures.
• Organizational skills to work with changing priorities and demanding workload, to manage and monitor multiple accounts simultaneously, and to meet multiple and variable priorities and deadlines.
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.

Preferred Qualifications

• Leadership and decision-making skills to solve problems, and evaluate business needs.
• Experience in budget preparation based on narrative methodological research plans and designs, analysis, and forecasting to control complex budgets.
• Extensive knowledge of federal, state and private grant regulations, policies and procedures.
• Knowledge and understanding of GAAP, cost allocation methods, and accounting policies and procedures in an academic environment.

Key Responsibilities

• 60% - Pre-Award Contract and Grant Analysis
• 30% - Budget and Financial Analysis
• 10% - Payroll and Personnel Administration

Department Overview

The Yellow Cluster (YC) provides administrative support for instructional and research activities to the Center for Mind and Brain (CMB), the Center for Science and Innovation Studies (CSIS), and the following departments: Philosophy (PHI), Psychology (PSC), and Science and Technology Studies (STS). The centers and departments offer two graduate programs, which support around 150 students, and four undergraduate major programs with nine emphases in both BA & BS degrees, which support around 3300 students.

YC and its related departments and centers consist of ~600 employees encompassing a wide diversity of academic and staff positions, including ~70 PI/faculty, 1 SOE, 1 Continuing Lecturer, ~16 Unit 18 Lecturers, 1 Adjunct Prof, 3 Specialists, ~16 Jr. Specialists, ~7 Project Scientists, ~15 Postdoctoral Scholars, ~36 Associate In Lecturers, ~350 TAs/Readers annually, 2 Professional Researchers, 23 Undergraduate Student Assistants, ~1 STE Lab/SRA hires annually, 5 Chairs/Directors, ~10 Visiting Professors, ~11 Without Salary Academic appointments, 1 CAO, and ~20 administrative and research staff.

POSITION INFORMATION

• Salary or Pay Range: $67,700/yr. - $120,500/yr.
• Salary Frequency: Monthly
• Salary Grade: Grade 21
• UC Job Title: RSCH ADM 3
• UC Job Code: 006206
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100% - Fixed
• Shift Hours: M-F, 8am-5pm
• Location: Davis, CA.
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Frequent 3 to 6 Hours
• Walking - Frequent 3 to 6 Hours
• Sitting - Occasional Up to 3 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Lifting/Carrying over 50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling over 50 lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Occasional Up to 3 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Frequent 3 to 6 Hours
• Loud noise levels - Continuous 6 to 8+ Hours
• Marked changes in humidity or temperature - Frequent 3 to 6 Hours
• Microwave/Radiation - Occasional Up to 3 Hours
• Operating motor vehicles and/or equipment - Frequent 3 to 6 Hours
• Extreme Temperatures - Occasional Up to 3 Hours
• Uneven Surfaces or Elevations - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Continuous 6 to 8+ Hours
• Complex problem solving/reasoning - Frequent 3 to 6 Hours
• Ability to organize & prioritize - Continuous 6 to 8+ Hours
• Communication skills - Continuous 6 to 8+ Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Continuous 6 to 8+ Hours
• Multiple Concurrent Tasks - Occasional Up to 3 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work flexible schedule including occasional overtime to meet operational needs (i.e. fiscal closing, department budget preparation deadlines, contract/grant deadlines, etc.). May require working in an environment where animals are used in research.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

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