Graduate Admissions & Recruiting Coordinator

The Rector & Visitors of the University of Virginia
$20.00 - $24.50 / hr
United States, Virginia, Charlottesville
1215 Lee Street (Show on map)
Jan 27, 2025
The McIntire School of Commerce at the University of Virginia is seeking a Graduate Admissions & Recruiting Coordinator to provide administrative and project support to the Executive Director of Graduate Marketing & Admissions as well as general office support to the Graduate Marketing & Admissions Team. The ideal candidate will bring strong and proactive organization skills and a customer-service mindset to integrated office management, travel, budgeting, expense reporting and event coordination. Along with excellent oral and written communication skills, this role requires good judgment and first-class professionalism in dealing with a range of internal and external stakeholders and sensitive information. The candidate should excel in making well-reasoned decisions aligned with executive priorities and ethical standards, working independently or collaboratively, building strong relationships, and fostering teamwork to achieve organizational goals with colleagues and senior leaders. Administrative and Office Support Manages the calendar for the Executive Director to include setting up meetings, being responsive to meeting requests, prioritizing requests, and maintaining time on calendar for project work and time sensitive matters. Coordinates travel arrangements for the Executive Director and processes travel reimbursements and expenses. Anticipates and proactively addresses the needs of the Executive Director and performs administrative tasks to ensure our organization's workflow runs smoothly. Facilitates internal communication and operational efficiency within the Graduate Marketing & Admissions team to include scheduling meetings, appointments, and events; communicating weekly staff coverage and absences; and acting as an informed and welcoming point of contact to internal and external stakeholders. Leads coverage for all incoming calls and is the front-line point of contact for main office reception and visits. Supports Graduate Marketing & Admissions team in office coordination and with the logistics and delivery for admissions events. Orders supplies for the office, keeps inventory of regular and special events, especially marketing and promotion materials. Provides input and assistance with organization and process improvement for the office; filing systems, scheduling needs, and assists with even program development and some follow-up items. Monitors budget allocation and utilization for Graduate Marketing & Admissions team expenses; provides monthly budget reporting to the Executive Director. Maintains a working knowledge of university budget policies as well as the ability to navigate all budget systems while leveraging reporting tools to ensure timeliness and accuracy for ongoing budget management. Project Support Completes projects assigned by the Executive Director; assists with coordination and ensures completion. Establishes and maintains a tracking/reporting process for all ongoing projects and tasks. Other duties as assigned. About the School: The University of Virginia is one of the highest-ranked public universities in the United States. The McIntire School of Commerce (www.commerce.virginia.edu) awards a Bachelor of Science in Commerce, and Master of Science degrees in the Management of Information Technology, Business Analytics, Commerce, Accounting, and Global Commerce. McIntire is recognized for excellence and innovation in undergraduate and graduate business education and scholarship. The McIntire School is dedicated to educating and inspiring students to become visionary leaders who shape global business with integrity, purpose, intercultural fluency, and a fundamental understanding of how commerce can contribute to the common good for all. Minimum qualifications: A High School Diploma or equivalent At least 4 years of relevant experience (bachelor's degree may substitute for years of experience) Preferred Qualifications: Excellent office management skills with the initiative and flexibility to take on new projects and learn new technologies and/or systems as required. Ability to work under tight deadlines and manage multiple priorities. Strong technical skills including Outlook, Word, Excel, Teams and PowerPoint. Knowledge of basic accounting and budgeting strongly preferred. Anticipated Hiring Range: $20.00 - $24.50 / hour This position is located in Charlottesville, VA. Due to the nature of the work and position responsibilities, the role is not eligible for remote or hybrid work arrangements. This is a Non-Exempt level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits. The selected applicant will be required to complete a background check prior to their first day of employment per university policy. References will be completed via UVA's standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process. TO APPLY: Please apply through Careers at UVA, and search for R0069224. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs' or through their "Jobs Hub'. Applicants must complete an application online with the following documents: Cover letter to include your interest in the position and how your relevant experience pertains to this position. Resume or CV Please note that you MUST upload ALL documents into the CV/Resume box. Applications that do not contain all of the required documents will not receive full consideration. For questions about the application process, please contact Karon Harrington, Academic Recruiter, at fak3ph@virginia.edu. For more information about UVA and the Charlottesville community please see Charlottesville & Beyond and Embark Central Virginia. PHYSICAL DEMANDS: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.