Plant Office Administrator

Summary Description of Position

This position provides key administrative support to the electrical and mobile maintenance managers and performs a variety of office duties relating to the efficient operation of Vulcan Materials. Responsible for the processing of all daily and monthly accounting related information in a timely and accurate manner as required. This position will assist local field management with various analysis of monthly financial statements and other duties as assigned. Ensures timely and accurate updates to various plant management reporting systems, pulls reports and conducts analysis of data to include identification of variances. Communicates frequently with Division and Corporate departments (benefits, payroll, HR, etc.) on various task.

Education, Experience, Skills Required

Education:

• High School diploma is required and 2 years of college is preferred.

Knowledge, Skills, and Abilities:

• Solid working knowledge of Microsoft Office to include Word and Excel, as well as G-Suite Docs and Google Sheets is required.
• Knowledge of common office practices, procedures, and use of office equipment are required.
• Must possess strong organizational skills, be able to prioritize and handle multiple tasks simultaneously.
• Good communication and customer service skills.

Essential Functions

• Perform a variety of daily administrative duties as required by manager or divisional accounting including purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs and running local reports for manager.
  
• Prepares month, quarter and year-end closing information based on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals and location production reports. Prepares detailed analyses of monthly margin and cost statements, to include researching and identifying variances as requested by location management.
  
• Ensures timecards are accurately completed, coded and approved timely to meet payroll closing schedules. Brings trends/concerns to direct supervisor to include attendance tracking.
  
• Ensure systems are updated timely and accurately. This includes EMS, Plant Management, VPC Calculator, VCommerce, Gensuite, KPI, Lab Check, etc.
  
• Reviews, prints, and distributes preventative maintenance items, creates work orders, and addresses preventative maintenance service inquiries.
  
• Tracks p-card expenses, reclassing as needed, and ensuring timely and proper close out at month end. May support others in completing the month-end close of their p-cards.
  
• Files and maintains daily workplans.
  
• Maintains and updates toll tags for fleet of up to 21 trucks (~ 6 times per year).
  
• Maintain existing and file new task training records for at least 24 employees.
  
• Make digital copies of motor ground continuity and Earth resistivity from field documentation for entire Southwest Division (~ 74 sites).
  
• File and distribute the digital copies of the MGCT ER for the Southwest Division (SWD).
  
• File and distribute PM documentation for the SWD and mail out oil samples for DGA testing.
  
• File and maintain acceptance testing, repairs and equipment condition documentation per NFPA 70B.
  
• Will research, document and resolve location business related problems as needed. Ensures manager is kept up to date. Present findings to the appropriate manager where and when needed.
  
• Supports the development of the annual operating and capital budgets, as well as the monthly production planner.
  
• Receive incoming guests and answer phones directing questions or problems to the appropriate individual.
  
• Other duties may be assigned as required. Other Requirements
• Must be able to sit for long periods of time.Use of telephone, computers, cell phones and other electronic devices is essential.
• Must have the ability to use computerized equipment and technology.Must be able to effectively manage multiple priorities simultaneously.
• Must have a valid driver's license.
• Must be able to legally and safely operate a motor vehicle.
• May have to do bending and reaching to file personnel folders and other materials.
• Must have the ability to lift up to 10 lbs.May involve exposure to conditions of dust, dirt and noise.

Behavioral Expectations
High Integrity: Acts with unyielding integrity and honesty in business transactions, promoting company policies and holding self and other employees accountable, keeping promises and commitments.
Self-Motivated: Initiates and takes action before being required to do so. Collaborates with others to address issues that arise.
Strong Work Ethic: Uses time efficiently. Finds the answers and makes sure the situation is taken care of correctly.
Commitment to Learning: Applies intellect to the fullest, welcoming activities that require one to stretch.
Responsive: Responds promptly and accurately to requests for information; coordinates appropriate follow-up.
Critical Competencies

Customer Focus: Takes responsibility for customer relationships, keeping promises and commitments.
Team Player: Establishes trust with team members, stating clear expectations and accountabilities

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The Company may at any time, in its sole discretion, modify or vary from anything stated in this job description, with or without notice.