Executive Assistant

Location; New Jersey USA

About this opportunity

Aduna, a new business that will be 50% owned by Ericsson and 50% owned by a consortium of telecom providers is hiring an Executive Assistant to work leaders of this groundbreaking business. Supporting 2-3 leaders of this business, the Executive Assistant provides executive support and serves as a liaison to senior management teams; organizes and coordinates executive outreach and external relations efforts. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. This role will be virtually based in the East Standard Time Zone.

What you will do

• *Lead the preparation, execution, and follow-up of staff meetings/all employee meetings, special events, training, and workshops (i.e. internal and offsite meetings, etc.) which includes creating the agenda, making travel arrangements, preparing, and disseminating meeting materials and information.
• *Collaborating with members of leader's direct report team to prioritize needs.
• *Facilitate communications with board members and customers and members of Aduna and the press.
• *Exercise discretion, confidentiality, and sound judgment in handling C-level matters.
• *Provide comprehensive administrative support, managing day-to-day activities, prioritizing calendars, and resolving issues as they arise.
• *Manage end-to-end travel planning, including logistics and expense report preparation.
• *Utilize exceptional organizational skills for scheduling, call follow-up, triage, and decision-making, ensuring efficient workflow.
• *Collaborate and communicate effectively with stakeholders within and outside the organization.
• *Drive the development of strategic documents, high impact presentations, insightful reports, and polished correspondence.
• *Provide comprehensive administrative support, managing day-to-day activities, prioritizing calendars, and resolving issues as they arise.
• *Provide support with the use of Aduna administrative tools and processes.

You will bring.

• Proven ability to navigate ambiguity, lead independently, and drive activities with minimal direction to achieve established objectives and meet deadlines.
• 5+ years minimum of corporate experience, including 2+ years minimum as an Executive Administrative Assistant, preferably working in a large, international environment.
• Time management skills across multiple time zones
• Willingness to work European time zones as needed
• Excellent written and verbal skills
• Flexibility to communicate and complete tasks during non-traditional working hours.
• Outstanding problem-solving and execution skills with ability to anticipate and proactively coordinate various priorities.
• High degree of professionalism when engaging with diverse groups of people, including senior executives, staff, customers, and community leaders
• Excellent communication skills and executive presence. Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)