Office Services Coordinator

Spectraforce Technologies
United States, California, Irvine
Feb 21, 2025
Title: Office Services Coordinator Duration: 3+ Months Location: Irvine, CA 92612 (Monday-Friday 8:30am - 5:30pm) Pre-Screening Qustions: Can you describe a time when you have handled irritated customers? How did you handle it? How often are you using MS Office in your daily schedule? About the Role: As a Office Services Coordinator, you will assist with providing administrative support to a small team or department. This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor. What You'll Do: Assist concierge in providing following items: General hospitality services while maintaining a client-ready office environment. Schedule and coordinate on-site meetings. This includes reserving conference rooms, ordering equipment, and coordinating catering needs. Receive and direct incoming calls and visitors to appropriate personnel. Route, sort, and distribute mail. Order office supplies and other common-use items for the office. Maintain inventories and troubleshoot regarding missed deliveries. Request building and equipment maintenance services. Support operations with following tasks: Draft reports and memos. Adhoc requests as needed. Answer common inquiries or complaints from brokers and effectively present information to an internal group. Deliver output by following defined procedures and processes under close supervision and guidance. What You'll Need: High School Diploma or GED with up to 2 years of job-related experience. Ability to follow basic work routines and standards in the application of work. Communication skills to exchange straightforward information. Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. Strong organizational skills with an inquisitive mindset. Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups Notes: This person will overlap with another Office Services Coordinator who supports 7:30am - 4:30pm. This is a small team, will receive training at the beginning but need someone who can ramp up quickly and operate self-sufficiently. Need someone with strong front-facing customer service skills. Must be punctual. The role is good for someone who is flexible and open to taking on varying projects and requests that arise to meet business needs. This role's responsibilities will fluctuate day to day and need someone who can adapt.