Assistant Facilities Maintenance Manager

AC Transit is currently seeking qualified candidates for the position of Assistant Facilities Maintenance Manager. Under general direction, this position, maintains primary responsibility for all day-to-day functions, activities, and staff for the work unit within the Maintenance Department. Incumbents in this position plan, organize, and direct the staff and activities that include contributing to the development and implementation of policies, goals objectives, and short and long-range strategic plans; leading and coordinating complex, technical facilities-related capital projects and the acquisition and allocation of resources including human capital and equipment; participates in developing and administering the budget for the area(s) to which assigned.

This position is distinguished from the Facilities Maintenance Manager in that the latter has overall management responsibility of the District's facilities maintenance programs and activities with a greater preponderance of budgetary and administrative accountabilities. Incumbents in this position may assist in the determination of the short and long-range strategic direction but are primarily responsible for the implementation and day-to-day supervision of the work unit's functions, activities, and staff.

• Assists the Facilities Maintenance Manager in planning, organizing, assigning, supervising, and reviewing the day-to-day facilities maintenance operations and activities that include themaintenance, repair, and rehabilitation of District properties and facilities.
• Participates in the selection, supervision, training, coaching, motivation, evaluation, and discipline of assigned staff and ensures the development of staff skills and competencies; documents, tracks, and schedules the ongoing training of assigned staff to ensure that they are able to maintain proficiency with evolving job requirements; ensures the provision of a high-performing team.
• Participates in the development and implementation of goals, objectives, policies, and priorities for assigned area; identifies resource needs; recommends and implements policies and procedures, develops standard operating procedures for the department; identifies opportunities for improving service delivery; reviews with appropriate management staff; implements improvements after approval.
• Participates in the development, administers, and controls the budget for the assigned unit(s); provides input forecasting for additional funds needed for staffing, equipment, and supplies; monitors and approves expenditures; prepares reports concerning budget variances; responsible for implementing budgetary adjustments as needed.
• Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change.
• Designs, implements, and monitors programs and plans for preventive maintenance, equipment replacement, and energy management for all District facilities and properties. directs the implementation of repairs and improvements.
• Manages capital and special projects including the activities of outside vendors and contractors; develops project budgets and tracks expenditures for compliance.
• Consults with Procurement and Finance to develop multi-year contracts for maintenance, services and construction; enters, reviews, and approves special requisitions and payments including billings for materials, supplies, and services.
• Provides consultation and technical assistance to executive staff, management teams, and other District departments; represents the Maintenance Department with various external stakeholders and on a variety of projects; reports to the Board of Directors as required.
• Stays abreast of changing laws, regulations and procedures pertaining to facilities maintenance best practices and regulatory compliance requirements; communicates business implications, and impact to all key stakeholders that include executive management, other District staff, and various public and private entities.
• Performs related duties as required.

Education: Equivalent to an Associate degree from an accredited college or university in facilities management, or facilities, civil, mechanical, or electrical engineering. Additional experience may be substituted for education on a year for year basis.

Experience: Equivalent to four (4) years of increasingly responsible, supervisory level experience in facilities maintenance and project management or two (2) years that involved responsibilities at a level equivalent to the District's classification of Facilities Maintenance Supervisor.

License/Certification: Must possess and maintain a valid California Class C Driver's License and meet the District's driving standards.

Special Requirements:

1. Must be able to travel to any point within the boundaries of the AC Transit District at short notice, or outside the District with advance notice.
2. Must be able to work outside regular business hours including occasional weekends to respond to emergencies, call-in or consult with contractors and/or District staff; or to attend to situations requiring shutdowns by public utilities.
3. Must be available to attend local, regional, or state meetings of governmental, public, and community groups outside regular business hours, as needed.

Physical Requirements: (1) Must maintain the physical ability necessary to perform tasks in an office setting, operating computers, keyboards, and other peripheral equipment. Must maintain the physical mobility necessary to transport oneself to various locations around the District.

THIS POSITION IS A UNION POSITION, REPRESENTED BY AFSCME

The Selection Process: The Human Resources department must receive a completed online application by the filling date. If this recruitment is "Continuous," it may be closed at any time without notice. Applications will be screened for job related qualifications, and those candidates who best meeting the qualifications listed on this Job Announcement will be invited to participate in an examination process that may include written, oral and/or performance segments. Current District employees must have satisfactory attendance and performance records. Finalists will be placed on an Eligibility List. When filling vacancies, the Human Resources Department will refer the top candidates to the hiring department for final screening and recommendation.

Vaccination Requirement for Candidates Seeking Employment: Alameda-Contra Costa Transit District has implemented a requirement that requires all candidates for District employment to be fully vaccinated for COVID-19, including variants, prior to being employed by the District, subject to limited exceptions. AC Transit adopted this vaccination policy as an emergency public health response to mitigate the negative public health consequences associated with increased incidence and test positivity rates and the prevalence of new virus variants, including increased hospitalizations, intensive care unit admissions, and deaths.

As such, candidates seeking District employment will be required to: (1) be fully vaccinated (two weeks after completion of the entire recommended COVID-19 vaccination series) and (2) submit a copy of their COVID-19 vaccination card prior to their start date, unless a reasonable accommodation request for a medical or religious exemption has been approved.

• Medical - Choice of two Health Maintenance Organizations (HMOs): Kaiser Permanente and Health Net. $10.00 office visit co-pays; $5.00 - $35.00 prescription co-pays.
• Dental - MetLife Preferred Provider Organization (PPO) $50 annual deductible per person/$150 per family; $3,000 per person annual maximum; preventative care covered at 100%; basic and major care covered at 90%; $4,000 lifetime maximum orthodontia covered at 50%.
• Vision - Vision Service Plan - $10.00 copay; eligible for an exam, lenses, frames or contact lenses every 12 months - based on the last date of service. $200 frame allowance or $120 allowance for contact lenses.
• Employer paid Basic Life Insurance
• Employee paid Voluntary Term Life Insurance
• Employee Assistance Program (EAP)
• Flexible Spending Accounts (FSA) for Health Care, Dependent Care, Parking, Transit
• AC Transit contributes up to $50.00/month towards an employee's FSA Transit costs
• Free AC Transit Bus Pass
• Federal Credit Union
• Vacation and Sick Leave or Personal Time Off
• Ten (10) paid holidays; 2 paid floating holidays; 1 paid birthday holiday
• Tuition Reimbursement - up to $2500 per fiscal year on approved courses
• Wellness Program

Pension: All AC Transit employees participate in a lifetime defined benefit pension. All employees hired on or after January 1, 2020, may be in the District's Tier II pension plan covered by the Public Employees' Pension Reform Act of 2013 (PEPRA). As such, he/she may be required to contribute a small portion of annual income towards the cost of his/hers District pension.