Events Coordinator, Climate Jobs Institute (NYC)

This position is located in New York, NY, within the ILR School located at 570 Lexington Avenue.
The School of Industrial and Labor Relations at Cornell University has an immediate opening for an Events Coordinator - Events/Conference Coordinator C06 in the Climate Jobs Institute in the Extension/Outreach Division with a focus on the intersection of labor, employment, and climate change.

Our Team:
The Climate Jobs Institute at Cornell University's ILR School is guiding New York and the nation's transition to a strong, equitable, and resilient clean energy economy that tackles the climate crisis, creates high-quality union jobs, and builds a diverse and inclusive workforce centering frontline communities.

Through cutting-edge policy research, deep relationships with on-the-ground partners, and innovative training and education programs, the Institute provides the information that policymakers, the labor and environmental movements, industry leaders and others need to navigate this historic transition to a zero-carbon economy.

The Climate Jobs Institute serves as the academic and educational partner to the Climate Jobs National Resource Center, providing research, policy, and educational support to coalitions of unions in numerous U.S. states.

What we are seeking:

As a critical member of the operations team, the Events Coordinator will proactively support the Climate Jobs Institute in furthering its research, training, and education mission. The Events Coordinator will work closely with the Institute's directors, adjunct faculty, support specialists, and administrative staff, including the ILR School's Marketing and Communications team, to plan, organize, schedule, and coordinate numerous multi-day conferences, workshops, book discussions, site visits, retreats, and other activities for the Climate Jobs Institute. The candidate will possess a strong sense of self-awareness and a good attitude and be a leader with high-level organizational skills, attention to detail, time management, and excellent presentation, oral and written communication skills. A person in this role must be able to contribute to multiple projects and events in various stages of development and execution. The successful candidate will also be team-oriented, possess tact, grace under pressure, and demonstrate discretion at the highest level. Event planning occurs year-round, with most events happening during the academic year, with some being held in the summer.

Event duties consist of all pre-event arrangements, including but not limited to developing event planning timelines and communicating to teams and stakeholders, developing and adhering to event budgets, negotiating contracts that adhere to university policies (e.g., catering, lodging, meeting spaces, travel, speaker arrangements, entertainment), working with school communications and marketing team on all marketing and promotional materials, and adhering to production timelines for successful execution of events.

During events, the Events Coordinator will be responsible for all aspects of event execution and outcome, including handling attendees, sponsors, speakers, vendors, and staff issues promptly and with discretion. After each event, the Events Coordinator will prepare a post-event document that includes the final budget/reconciliation, a summary of event details, a description of all aspects of the process, and recommendations for future improvements. Some travel is required, as well as irregular hours during events.

The Events Coordinator will also provide assistance, as needed and requested, for other operational areas within the Climate Jobs Institute administrative team. They will ensure the activity is well-documented and meets university and the ILR School policies and guidelines.

This position contributes to achieving successful execution of program initiatives and demands the ability to manage multiple tasks, prioritize work on simultaneous projects, and work successfully under pressure with minimal supervision at a variety of functions within a fast-paced team environment.

This is a term, full-time, bargaining unit position that falls under the NYC ILR Extension exempt CWA contract. Initial appointment through June 30, 2027, position may be reappointed with approval based on available funding and work.

The position is based in Cornell University, New York City ILR Extension office located at 570 Lexington Ave, New York, NY 10022.

More information about the ILR School can be obtained at our web site, http://www.ilr.cornell.edu and Climate Jobs Institute at https://www.ilr.cornell.edu/climate-jobs-institute

What we need:

• Associate's degree with at least two years of relevant experience, including evidence of project planning and event management, or equivalent combination of education and experience.
• Exceptional customer service skills and proven experience in event planning.
• Superior organizational skills, strong attention to detail, and ability to manage tasks using a project management application.
• Must be a self-starter, working independently with demonstrated success working in team environment.
• Excellent interpersonal skills, including oral (in-person and strong phone etiquette) and written (email and other document development) communications, as well as organizational and time management skills, are essential.
• Strong customer service skills, including being diplomatic and maintaining a professional demeanor under stress related to deadlines.
• Excellent computer skills with knowledge of a variety of software programs including the Microsoft Office suite, and web content management.
• Ability to prioritize multiple projects and handle confidential information.
• Ability to cultivate and develop inclusive and equitable working relationships with faculty, staff, students, partners, and community members.
• This position requires the ability to work occasional weekends and evenings to support events as well as travel.
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Passionate about working in an organization that values and promotes diversity, equity, inclusion, anti-racism, and wellbeing.
• Ability to serve as an advocate for individuals of all ethnicities, genders, ages, and backgrounds.
• Experience incorporating the perspectives of multiple communities, including communities of color.

You will be a top candidate with our preferred qualifications:

• Bachelor's degree in related field such as hospitality, marketing, public relations, or business administration with more than 4-6 years of experience.
• Previous experience with event planning or exposure to the hospitality industry preferred.
• Previous experience working with Cornell systems (e.g., EMS, Workday, KFS, Concur, Outlook, Excel, etc.)
• Experience with budget creation and analysis.
• Large-scale event planning experience.
• Ability to design and implement project management software systems.
• Experience in higher education and working with faculty.
• Purchasing experience using eSHOP, Procurement Card, and I Want.
• Previous experience working with Faculty and Staff in an academic environment.

Salary per CWA exempt bargaining unit contract: $68,557

No relocation assistance or visa sponsorship provided for this position.

Interested parties should submit a resume and cover letter describing qualifications.

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