Executive Assistant II

Keysight is on the forefront of technology innovation, delivering breakthroughs and trusted insights in electronic design, simulation, prototyping, test, manufacturing, and optimization. Our ~15,000 employees create world-class solutions in communications, 5G, automotive, energy, quantum, aerospace, defense, and semiconductor markets for customers in over 100 countries. Learn more about what we do.

Our powerful, award-winning culture embraces a bold vision of where technology can take us and a passion for tackling challenging problems with industry-first solutions. Diversity, equity & inclusion are integral parts of our culture and drivers of innovation at Keysight. We believe that when people feel a sense of belonging, they can be more creative, innovative, and thrive at all points in their careers.

About the Team

Keysight Labs invents and delivers breakthrough, growth-enabling technology so Keysight can be first-to-market with solutions that extend our design, emulation, and test leadership. Labs hardware, software, and AI technologies enable Keysight solutions groups to more quickly create higher-value, seamlessly-connected solutions to accelerate our customers innovation.

Job Description

The Keysight Labs VP, a member of the Keysight CEO staff, is looking for a can-do, resourceful, clear-thinking, and highly organized administrative professional. You will be the "go-to" person for the administration of executive operations, including executive support and business management systems. A successful candidate may be an experienced EA eager to use their project management skills to expand the scope of their contributions, or might come from a communications or other specialized background with superb organizational and critical thinking skills, aiming to broaden their contributions. This is an on-site position located in Santa Rosa, CA.

If you thrive in an innovative, fast-paced, and growing organization, and you want to increase your impact, this may be a terrific role for you. This position offers considerable potential for expanding skill and career growth.

• General administrative support: meeting arrangements and calendar management, travel arrangements, spreadsheet tracking, purchase requisition generation and approvals, interface with web-based enterprise (HR, Finance, etc.) and ERP applications, ensure smooth Teams logistics for large meetings (e.g. town halls). Maintain org charts.
• Act as the leader of the admin team throughout the global, 850-employee organization. Includes leading that team to arrange and execute employee events and team-building activities.
• Re-engineer general administrative support to be as efficient as possible - create templates and consistent processes that enable rigor with minimal overhead.
• Perform confidential administrative duties using knowledge of company and organization policies and practices.
• Curate executive reference file for strategic plans and operational execution oversight.
• Continually assess business process effectiveness, identify gaps and potential, and drive or lead improvement projects.

Essential Capabilities

• Able to understand the bigger picture company goals and the executive responsibilities that drive executive support needs.
• A strong sense of ownership, initiative, and drive for excellence in areas of responsibility.
• The highest integrity and verbal discipline to manage sensitive information.
• A resourceful and creative approach to anticipating needs and solving problems.
• Attention to detail.
• A constructively assertive interpersonal style that gets things done while maintaining a cohesive, team-based and fun working environment.
• Facility with Excel, PowerPoint, Word and many other common office applications, plus a knack for routinely learning other office software applications as needed, and excited to use the latest AI tools to amplify their abilities.
• The ability to communicate with clarity and purpose, verbally and in writing.
• Ability to support or lead varied projects based on high-level objectives.

This is a critical executive support role, requiring adaptability, professional demeanor and effective communication.

• 3+ years directly related experience in an executive support role
• Associate or bachelor's degree; specialized training/certification is a plus
• Excellent judgment and discretion is an absolute necessity
• Strong office application skills, including MS Office suite business applications. Must be able to create and use documents of moderate complexity in Excel, PowerPoint, and Word. Other "table-stakes" tools skills include Teams, Zoom, Sharepoint, etc. Increasing leverage of AI tools such as MS Copilot and ChatGPT is expected.
• Ability to work independently as well as part of a team
• Excellent organization and time management skills
• Excellent interpersonal skills and a pleasant, positive demeanor
• Ability to exercise good judgment/decision making when necessary
• Ability to prioritize and take initiative, and manage multiple activity streams
• Flexibility to work occasional overtime or different hours as required
• Attention to detail and follow-through
• A background in project management or related role is a plus
• Poise, presence, personality and initiative to be a top-notch, right-hand professional

The level of role will be based on applicable experience, education and skills; Most offers will be between the minimum and the midpoint of the Salary Range listed below.

CA pay range: MIN $75,210 - MAX $125,340

US Employees may be eligible for the following benefits:

• Medical, dental and vision
• Health Savings Account
• Health Care and Dependent Care Flexible Spending Accounts
• Life, Accident, Disability insurance
• Business Travel Accident and Business Travel Health
• 401(k) Plan
• Flexible Time Off, Paid Holidays
• Paid Family Leave
• Discounts, Perks
• Tuition Reimbursement
• Adoption Assistance
• ESPP (Employee Stock Purchase Plan)

Careers Privacy Statement

***Keysight is an Equal Opportunity Employer.***

Keysight Technologies Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other protected categories under all applicable laws.