Office Manager, Legislative Specialist

Location: Washington, DC, US

Careers that unlock the magic of human connection

Pernod Ricard is a global premium spirits and wine company. We're the team behind leading brands such as ABSOLUT Vodka, Jameson Irish Whiskey, Malibu, Kahlua Liqueur, Beefeater Gin, and Avion Tequila, as well as many more superior wines and exquisite champagnes!

Working at Pernod Ricard is all about igniting conviviality in all that we do. Derived from the French word, convivialite...it means human connection, authenticity, friendly, and jovial. Conviviality is energy and spirit with a splash of je ne sais quoi and is a core philosophy around how we live and work at Pernod Ricard. Here, we are team players, dream makers, trailblazers, movers and (cocktail) shakers. We have a passion for living life to the fullest, making new friends every day, and realizing our potential as people and as a business!

The salary range for this role, based in Washington is $78,320.00 to $97,900.00. The range will vary if outside of this location. Base salaries are determined during our interview process, by assessing a candidate'sexperience, skills against internal peers and against the scope and responsibilities of the position.

Position Summary

This position will report to the Vice President, Public and National Affairs, providing administrative, operational, and policy support for Public Affairs. Responsibilities include research, preparing briefings, managing calendars, reconciling expenses, event management, lobbying disclosure reporting, and travel coordination. It will handle external policy engagement and internal/external projects, support Sustainability & Responsibility initiatives, and Political Action Committee efforts, aiming to create growth opportunities. The role will assist leadership with daily tasks and broader projects.

Major Responsibilities

• Provide general administrative support for the Public Affairs team, including during travel and meetings. This involves effectively offering executive assistance in various situations. Manage VP schedule.
• Provide research and legislative analysis to support policy agenda, projects, and executive briefs.
• Track and monitor relevant State, Federal, Congressional, Administration activities such as legislation, executive actions, hearings, and events to provide analysis. Effectively translate research into verbal and written communication, policy documents and executive briefs.
• Support the implementation of company-wide PAC strategy, including assisting with solicitation efforts, communications, budgeting, and disbursement processes.
• Coordinate and manage events for Public Affairs team including fundraisers, meet & greets, off-site events (travel), and PRUSA PAC events.
• Provide administrative compliance support related to lobbying disclosure regulations and election law.
• General administrative duties (i.e, answering phones, filing, preparing, and drafting correspondence, travel, managing office calendar, filing expense reports, office maintenance/supplies,
• Prepare and regularly track the annual budget under guidance by VP. Providing day to day management of office invoices.
• Oversee time-sensitive administrative projects that align with public affairs goals ensuring seamless office operations.
• Contribute to special public affairs tasks and projects as an active team member.
• Streamline office projects and procedures, coordinate resources, and support public affairs activities.

This is not an entry level position. Position typically interacts with managers and employees at all levels under the direction of the Vice President. Communication can include sensitive information, requiring complete confidentiality and discretion in dealings with contacts. The position requires superior attention to detail, writing/proofreading proficiency, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A working knowledge of the legislative process, an elevated level of discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside of the company is important. The successful candidate will demonstrate an ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround.

Key Skillsets

• Proven experience in office management, preferably in government/public affairs or a related field.
• Demonstrated cross-cultural competence and ability to collaborate across diverse teams
• Excellent communication abilities, including the ability to distill legislative document and craft briefs for public affairs purposes.
• Track record of proactive thinking and effective time management in a fast-paced environment
• Adaptability to manage challenges and make timely decisions in the dynamic public affairs landscape
• Fluent English, with very good written and verbal communication skills.

Education & Experience Requirements

- Education

• Bachelor's degree required. Certificates in project management, operations or related subjects are helpful.

- Qualifications

• A minimum of 5-7 years relevant experience in supporting VP and C-level executives, or in Legislative/Capitol Hill and/or event management experience
• The position is based in the Washington, DC office. Work is performed in an office environment and may require evening and weekend hours. The position may also require attendance at meetings and receptions outside the Washington, DC office.

When you join Pernod Ricard, you'll experience a workplace that is rich in heritage, driven by our iconic brands and a long-standing commitment to sustainability, safety, and giving back to the people and communities where we work. We know that happiness at work starts with that feeling of belonging you get from an inclusive culture where being uniquely you is celebrated. Our values are lived, they drive our behaviors, and it's what brings our culture to life.

Our work philosophy celebrates the magic of human connection with the flexibility needed to provide one's most meaningful contribution. We offer a flexible work policy, with most of our positions offering a hybrid or remote option. As a global employer, we understand that not everyone's working hours are the same, and we empower our employees to work the hours that make the most sense for their and their team's schedules.

We offer employees great benefits and perks to toast to a life filled with support. Check out PRUSABenefits.com for details.

Pernod Ricard USA is an Equal Opportunity Employer. It employs qualified individuals based solely on ability, training, and experience, and does not and will not, discriminate for or against any employee or applicant for employment or promotion based upon actual or perceived race, color, religion, sex, age, disability, national origin, citizenship, marital status, sexual orientation, gender identity, genetic information, military service or any other classification protected by law. Offers will be subject to United States local terms.

Pernod Ricard USA is committed to the full inclusion of all qualified individuals. As part of this commitment, Pernod Ricard USA will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. To request reasonable accommodation during the application process, contact your talent acquisition manager.

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