Administrative Secretary
 Imperial Valley College | |
 United States, California, Imperial | |
| 380 East Aten Road (Show on map) | |
 Feb 12, 2025 | |
|
Administrative Secretary Salary: $60,465.60 - $78,894.40 Annually Job Type: Classified Regular Job Number: 25-048 Closing: 2/24/2025 11:59 PM Pacific Location: Imperial, CA Division: Health & Public Safety Representative Duties BASIC FUNCTION: Under the direction of a Dean or Director, provide complex secretarial and administrative support to the head of a major division; plan, organize, coordinate and participate in clerical operations specific to the administrator's assigned areas of responsibility. REPRESENTATIVE DUTIES: Organize and manage the day-to-day activities of the administrator's office to assure efficient and effective office operations; coordinate communications; perform complex duties to relieve the administrator of detail. Assume responsibility for a variety of specialized functions and projects related to area of assignment as directed by assigned administrator. Perform complex and responsible administrative assistance duties requiring specialized and extensive knowledge of an assigned area of educational administration. Receive and transcribe dictation of letters and memoranda, including material of a confidential nature; prepare correspondence and memoranda independently or from oral instructions. Type a wide variety of materials such as correspondence, reports, forms, applications, memoranda, letters of recommendation and other documents. Serve as office manager and receptionist for the administrator; greet visitors and answer phones; order and maintain supplies; organize and establish filing and recordkeeping systems; open, route and sort department mail. Initiate and answer telephone calls; screen and direct calls and visitors to appropriate personnel; schedule and confirm appointments and meetings and maintain administrator's calendar; arrange travel accommodations as necessary. Provide information and answer questions from students, District personnel and the general public regarding District programs, policies, procedures and regulations. Maintain a variety of complex files and records; maintain budget and other financial records; record expenditures, transfer funds and maintain current account balances. Make decisions in accordance with laws and regulations and apply them to problem situations; receive and resolve complaints. Compile information and data for reports and assist in the preparation of statistical and narrative reports; conduct research as required. Inspect documents, forms, records and other materials for accuracy and completeness; process a variety of forms and documents according to established procedures; assure conformance to established guidelines and standards. Prepare agenda items for meetings; take and transcribe minutes and distribute to appropriate personnel. Maintain confidentiality of records and information, including information regarding Board, District, personnel, student or controversial matters. Compose correspondence independently; determine appropriate format and presentation; develop and revise forms. Coordinate communication and activities with other District departments and personnel, students, educational institutions, vendors, other outside organizations and the public. Operate a variety of office equipment including microcomputer, calculator, copy machine, facsimile machine and dictation equipment; input and retrieve computerized data. Train and provide work direction and guidance to others as assigned; coordinate office workflow to assure the proper and timely completion of work. Perform related duties as assigned. Please click here (Download PDF reader) to view the full job description **Administrative Secretary has recently been re-classified to Administrative Assistant III. Job description above indicates the duties of the Administrative Secretary, as the job duties for Administrative Assistant III are still being completed, in line with the recent update/re-classification** Minimum Qualifications EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school supplemented by college-level course work in secretarial science and three years increasingly responsible secretarial and clerical experience, preferably including experience in an educational setting. IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts. All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings. Supplemental Information RANGE 19 ON THE CLASSIFIED SALARY SCHEDULE: Initial salary placement is normally at Step 1, no higher than Step 3. Please click here (Download PDF reader) to review current salary schedule. **Administrative Secretary has recently been re-classified to Administrative Assistant III. Pay range above has been listed in accordance with this update/re-classification** For Additional inquiries please contact: Gina Snow HR Recruiter Phone: 760-355-6210 Email: gina.snow@imperial.edu To apply, visit https://www.schooljobs.com/careers/imperialedu/jobs/4827704/administrative-secretary The Imperial Community College District is committed to the principles of equal employment opportunity and will implement a comprehensive program to put those principles into practice. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, gender identity, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, ancestry, political or organizational affiliation, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. The District will strive to achieve a workforce that is welcoming to men, women, persons with disabilities and individuals from all ethnic and other groups to ensure the District provides an inclusive educational and employment environment. Such an environment fosters cooperation, acceptance, democracy and free expression of ideas.jeid-10cc48c9e33e6f40a994c710c18ac0b5 | |