Outreach Program Administrator
Job Summary The anticipated duration of this temporary assignment is approximately 6 months.
The selected candidate will provide direct support to the principal investigators of the UCSF Memory and Aging Center Community Outreach Program (COP). This individual will be required to perform efficient integration of multiple complex programmatic activities, effectively working with a variety of people and organizations at UCSF (investigators, finance administration, Committee on Human Research - CHR, human resources, contracts and grants) and elsewhere (industry sponsors, coordinating centers, FDA, NIH). This individual will also be part of a leadership team monitoring and resolving key operational aspects of observational studies and outreach and engagement activities in conjunction with local, national, and international project teams and in accordance with standard operating procedures and good clinical practice and regulations.
The selected candidate should be comfortable functioning as a team member with various levels of professional, administrative, and technical staff. This individual will analyze and resolve budgetary problems, interpret policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrate solid subject matter knowledge. They will need to exercise judgment within defined procedures and policies to determine appropriate action, including assuring accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental goals and objectives.
In conjunction with the COP principal investigators, this candidate will oversee aspects of the administrative office; interact with university officials, faculty, staff and representatives from outside agencies; assist in the preparation and coordination of Federal and non-federal grant applications from idea inception to initial submission and annual progress reports; and prepare and track purchasing and payment authorizations. They will have input on staffing and project aims management to ensure proper execution of study objectives.
Key Responsibilities:
- In conjunction with PI and pre-award analysts, administers and/or develops grant proposals, applications, and support documents.
- Assists in preparation of routine proposal budgets and support documents required by proposal guidelines.
- Analyzes expenses, develops cost projections, and assists with financial tracking and control.
- Interprets regulations and guidelines and prepares periodic reports.
- Supports the PI's analysts in the negotiation of terms and conditions of research agreements and awards from various sponsors.
- Under direct supervision, administratively reviews grant or contract proposals and budgets, obtains/verifies necessary compliance approvals, and recommends/negotiates needed changes to proposals with PIs and/or department administrators.
The final salary and offer components are subject to additional approvals based on UC policy. To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles) Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Department Description UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions. Required Qualifications
- Ability to learn and develop understanding of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
- Ability to learn and develop understanding of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
- Ability to thrive in a busy, high-volume, and deadline driven work environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests. Detail oriented.
- Proficiency working with computer and information management systems (e.g. Ability to perform all commonly applicable functions in word processing and spreadsheet software.)
- Ability to perform routine financial analysis and reporting.
- Ability to travel occasionally for project meetings.
- Organization and communication skills and customer service focus.
- Bachelor's degree in related area and / or equivalent experience / training
Preferred Qualifications
- Experience with grant application procedures, personnel documentation, contract generation and subcontracting, preferably at UCSF.
- Demonstrated project management skills. Ability to effectively manage multiple priorities, prioritize projects and meet the demands of a fast-paced and dynamic work environment. Adaptable to quickly changing priorities.
About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Job Code and Payroll Title 004485 RSCH ADM 1 CX Job Category Administrative Support, Temporary Employment Bargaining Unit Teamsters Local 2010 - Clerical and Allied Services Unit (CX) Employee Class Temporary Employment Location San Francisco, CA Additional Shift Details 32 hours/wk |
University of California - San Francisco Campus and Health
Feb 21, 2025