Grants & Contracts Accountant

Position Summary

The Grants Accountant will be primarily responsible for maintaining/managing agreements, budgets, grant and contract invoicing and reporting to grantor agencies. The Grants Accountant will maintain professional relations with programs and grant/contract monitors, following up with grantors and contractors to ensure payments are received in a timely fashion and ensuring adequate records are maintained for all grants and contracts.

Reportability

This position will report directly to the Director of Grants & Contracts.

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Prepare all required grants and contracts invoices for submission to the appropriate agencies and post to sub-ledger and GL in a timely fashion as required by grantor.
• Maintain filing system for grants & performance contracts, checks, correspondences, invoices, reconciliations, and financial reports pertaining to each award.
• Create and post correcting entries to align final budget with actual expenditures in financial system.
• Working knowledge of OMB 2 CFR 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for federal awards.
• Prepare/analyze budget versus Actual reports every month.
• Audit expenditures to ensure that final indirect costs are properly recorded.
• Assure all financial reports, invoices and renewals are in compliance with schedules stipulated in the agreement - work closely with the Grant committee to get notification of when reports are due.
• Responsible for monthly grants account reconciliation to assure all grant revenues, and expenses, accounts receivable and deferred revenues are recorded in the appropriate months.
• Follow up with grantors regarding invoice payment status and document on the receivable status report on a monthly basis.
• Work closely with program staff and finance team to coordinate and provide documentation for grant site visits and all other financial audits.
• Perform other tasks as requested of Finance to maintain the fiscal well-being of Mary's Center.

Qualifications

The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills & Abilities -

• BA in Accounting or Finance preferred, or equivalent experience.
• Minimum of five (5) years directly related experience in grants and contracts management.
• Ability to evaluate federal, local, state, and sponsor regulations and policy changes as they impact sponsored programs for development of policies and procedures, process documentation and training materials.
• Ability to multi-task, work in a fast paced, high-volume environment with frequent interruptions with a high degree of accuracy.
• Ability to work/communicate effectively in a team, across organizational lines, and with program staff, grantors, donors, vendors, and community.
• Typing speed and accuracy, attention to detail, organizational skills with the ability to stay focused on assigned tasks, and ability to work independently and as part of a team.
• Ability to effectively use Sage Intacct, Microsoft Windows; Expert in Excel, Accounting Software, preferably Sage Intacct.

Language Requirements - Ability to communicate proficiently in English is required. Ability to communicate in another language a plus.

Physical Demands - Regularly required to sit; frequently required to reach with hands and arms; required to walk, stoop, kneel, crouch, talk or hear; must be able to lift objects up to twenty-five (25) pounds.

Work Environment - Mostly in a typical office and/or home setting with quiet to moderate noise level. May be exposed to extreme cold, heat, and humidity due to outside weather conditions. Opportunity to work a hybrid schedule - remotely & onsite, as needed.

The Benefits:

• Health Insurance: medical, dental & vision - plus retirement options through 403(b) contribution and investment opportunities
• 25 days of paid leave annually (in addition to paid holidays), plus 5 educational days
• Tuition reimbursement of $2000/year towards education assistance and professional development
• Transportation subsidy via metro & bus
• Employee Assistance Program (EAP)