Executive Assistant II

University of Wisconsin Madison
paid time off
United States, Wisconsin, Madison
21 North Park Street (Show on map)
Feb 19, 2025
Job Summary: The Office of the Vice Chancellor for Finance and Administration (VCFA) is hiring an Executive Assistant II. The VCFA is committed to empowering our employees and developing a culture that allows our community to flourish (https://finadmin.wisc.edu). Reporting to the Chief of Staff in the Office of the Vice Chancellor for Finance and Administration (VCFA), the Executive Assistant II is responsible for supporting the Vice Chancellor for Finance & Administration (VCFA) and the Chief of Staff to the VCFA. This includes, but is not limited to scheduling meetings, arranging travel, auditing expenditures, managing administrative tasks, planning VFCA led events and supervising two staff members within the office. This position serves as support for all VCFA led searches and manages several processes on behalf of the Vice Chancellor. Responsibilities: Provides administrative support for a leadership position with institutional influence and oversight (Chancellor, Vice Chancellor, Associate Vice Chancellor, and/or Provost, as defined by the institution). Utilizes discretion and operates independently with minimal supervision. 40% Schedules logistics for meetings, conferences, and travel and organizes schedules for a leadership position with institution wide authority 5% Compiles, screens, and evaluates correspondence and reports and recommends actions 5% Develops and facilitates communications of varying complexity between various internal and external stakeholders 15% Manages the organization, auditing, security, and confidentiality of records and files 15% Monitors budgets and reviews and approves expenditures 15% Supervises and directs unit staff 5% Onboarding Manager for all VCFA staff in Bascom Hall Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion Education: Preferred Associate's Degree Qualifications: Required: Minimum of 3 years supporting a director or high level administrator Minimum of 1 year supervision experience Experience arranging travel for an administrator Fluent in MS Office Preferred: Excellent Communication skills Experience working independently Demonstrated experience working in a confidential setting with a high degree of discretion Work Type: Full Time: 100% This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Appointment Type, Duration: Ongoing/Renewable Salary: Negotiable ANNUAL (12 months) Well qualified applicants can expect to earn between $56,112 and $92,000, with final salary based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; and retirement benefits. A summary of these benefits can be found here: https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf Additional Information: Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. How to Apply: To begin the application process, click the "apply now" button. Please submit a resume and cover letter detailing your related work experience and professional background to the qualifications and duties in this job description. Contact: Daniel Mccusky daniel.mccusky@wisc.edu 608-263-2482 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Official Title: Executive Assistant II(AD011) Department(s): A02-GENERAL SERVICES/VC FOR FINANCE & ADMIN/G SERV VC FOR FINANCE & ADMIN Employment Class: Academic Staff-Renewable Job Number: 311926-AS The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/ Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.