Shipping and Mail Coordinator

The School of Medicine and Public Health (SMPH) facilities unit supports and maintains SMPH facilities with service providers at UW-Madison, UW Health, and leased facilities.

Under the direction of the SMPH Facilities Associate Director (AD), this position will be responsible for coordinating and executing shipping and mail services at the Health Sciences Learning Center, Medical Foundation Centennial Buildings, Wisconsin Institute for Medical Research, the Medical Science Building, or other SMPH locations. These services include inventory management and distribution, mail and package receipt and delivery, and shipping and/or delivery of packages dock for all facilities, jobs, and service requests.

The incumbent will collaborate with UW-Madison, UW Health, and leased space owners to provide facilities mail and loading dock services. They will also support other facilities staff such as the AD and SMPH Facilities Coordinators working on projects in SMPH locations, and collaborate with student labor assigned to those locations.

• 60% Oversees incoming and outgoing shipments. Responsible for inventory management and distribution, mail and package receipt and delivery, and shipping and/or delivery of packages and freight
• 5% Maintains records and manifests regarding incoming packages, location, and date of delivery
• 5% Determines policies and procedures related to mail and package receipt and delivery
• 5% Compares identifying information and counts, weighs or measures items outgoing or incoming shipments to verify information against bills of lading, invoices, packing slips, address labels and other records
• 5% Utilizes standard machinery and equipment to load, unload, and transport freight and materials
• 5% Troubleshoots shipping issues and customer complaints
• 15% Coordination of student help in respective SMPH managed buildings

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Preferred
H.S. Diploma

Required:
1. Minimum of 2 years experience working in a team environment
2. Ability to lift 30-50 lbs.
3. Ability to walk/stand 4+ hours per day
4. Ability to use an electric and manual pallet jack.
5. Skill and commitment to providing quality customer service
6. Excellent organizational skills, attention to detail, and ability to work independently and in a team setting

Preferred:
1. Experience working in an educational, outpatient clinical, teaching, or research facilities environments
2. Ability to interact with and manage complex sequential work requests with multiple stakeholders

This position will work Monday through Friday 8:00 a.m. - 4:30 p.m. at a designated SMPH building

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Ongoing/Renewable

Minimum $20.66 HOURLY
Depending on Qualifications
The starting salary for the position is $20.66 per hour but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).
- SMPH University Staff Benefits flyer: (https://uwmadison.box.com/s/656no0fcpy2tjg86s4v0chtxx25s3vsm)

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience.

Aisha Liebenow
liebenow@wisc.edu
608-262-5743
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Shipping and Mail Coordinator(FP152)

A53-MEDICAL SCHOOL/ADMIN/PHYSICAL FACILITIES

University Staff-Ongoing

311636-CP