Administrative Assistant

Administrative Assistant

Construction Resources Management, Inc. a Walbec Group Company

Gladstone, MI

Are you looking for an exciting career in road, highway, and bridge construction? Construction Resources Management of the Walbec Group has a place for hard working, loyal, and driven people like you. Come work with us as an Administrative Assistant and enjoy a family-focused, progressive culture. Our approach is driven by an involved focus on Safety and efficiency, resulting in us being a leader in the heavy and highway construction industry.

The Company:

The Walbec Group of companies is currently in its third generation of family leadership producing high-quality construction materials and delivering unparalleled professional design, engineering, and construction services.

• Multi-year Milwaukee Business Journal Best Place to Work honoree and a Best Place to Work by Employ Humanity.

• Associated with many exciting state, municipal, federal, and commercial projects. Check out our website for a complete list of interesting projects. walbecgroup.com
• Proud Partner of the Green Bay Packers.

The Position:

Under the direction of the Controller, the Administrative Assistant is responsible for using a proactive approach to provide support and administrative duties to our busy office.

Role and Responsibilities

• Receive and handle all incoming calls and visitors
• Analyze and interpret general business periodicals, professional journals, procedures or governmental regulations
• Review bid/quote advertisements in various periodicals, email and websites
• Assist in the preparation of bids/quotes
• Miss Dig ticket submittal and follow up
• Spend time supporting Construction, Engineering, Manufacturing, Operations, Transportation and Shop/Equipment Repair
• Shop and office invoice distribution, coding and submittal
• Support for writing permits, work orders, invoice coding and submittal
• Attend meetings (Pre-Construction, Pre Pave, Scheduling, etc.)
• General administrative duties and business correspondences, including filing, spreadsheet maintenance, copying, laminating and assembling project boards
• Downloading and printing of project plans and specifications
• Schedule, dispatch and forecast needs for flaggers and flagger hotel rooms, including associated functions reconciling receipts and expense reports
• Performs other related duties as required and assigned

The Benefits:

Team members at the Walbec Group are offered competitive pay and benefits that align with our values while supporting good health and a balanced life now and into the future. Additionally, we offer a range of opportunities for professional development and career growth that help us all to be successful.

We have the usual suspects like dental, vision, life, flex, EAP, PTO and holidays. We are big fans of our "no premium medical plan" and HRA contribution (with participation in wellness initiatives), company-paid short-and long-term disability with company contribution, paid parental leave, profit sharing, and a robust Walbec training program.

The Candidate:

• High School Diploma or Equivalent
• Valid Driver's License that meets qualifications
• Word & Excel proficiency
• Excellent verbal and written communication, consulting, conflict management, interpersonal and negotiation skills

Preferred Skills

• Degree in Accounting, Business or Finance
• Prior experience within transportation, logistics, construction, engineering or other relevant industry experience
• Ability to communicate to others to convey information effectively, either by telephone, in written form, email, or in person
• Ability to manage own time, prioritize responsibilities, and multi-task
• Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusion or approaches
• Ability to perform in a fast-paced work environment and continue to develop and grow

Why Should You Apply?

First, because we are committed to building a diverse and inclusive culture here at the Walbec Group. Our leadership understands the unique abilities and differences of our team members drive innovation and growth. When you choose Walbec, you'll be welcomed into a supportive environment where all team members feel heard, respected, and valued.

• Excellent wages and benefits packages.
• Job security in our role as an essential company providing infrastructure services.
• Growth opportunities working alongside and learning from experienced industry professionals.
• Be involved in innovative and exciting projects throughout the local area and the state.
• Family-oriented, supportive culture.

We are an Equal Employment Opportunity (EEO) and Affirmative Action employer and it is our practice to provide equal employment opportunities to all qualified applicants. In addition, it is the policy of the Company to comply with applicable federal, state and local laws governing nondiscrimination in employment in each locality in which the Company has employees. Women and minorities are encouraged to apply!

P-BOS