Office Services Specialist

Category:

Administration & Office Support

Employment Type:

Contract

Reference:

BH-382697

CONTRACT POSITION - W2

ON-SITE POSITION IN CHICAGO, IL 60601

PAY RATE RANGE FROM $26.00 TO $31.00 PER HOUR (DEPENDING ON EXPERIENCE LEVEL)

Office Services Specialist
needed in Chicago, Illinois 60601
for a contract
opportunity with Yoh's client.

The Big Picture - Top Skills You Should Possess:

• Office support
• Administrative assistance
• Reception
• Meeting room calendaring
• Office supply ordering
• MS Office, including Outlook, Word, Excel, and PowerPoint

• Provide welcoming reception to visitors and guests and notify appropriate parties of guest arrival in a timely manner. Register guests with the building security system as needed.
• Receive and distribute incoming mail and parcels to staff; ensure outbound FedEx and UPS packages are placed at drop off centers nightly.
• Secure operating floors by limiting access to secured areas to colleagues and registered guests.
• Proactively review multiple conference room, and guest space calendars to anticipate scheduling needs and mitigate potential overbooking.
• Provide meeting support to non-Global Headquarters colleagues, as needed, including managing food and beverage, catering deliveries, guest registration, and other administrative support.
• Maintain office common spaces for 3 floors by performing daily rounds: ensure pantries and beverage coolers are fully stocked; printers have back up paper; water coolers have backup stock. Additionally, maintain stock levels for all pantries per established par levels.
• Stage and clean up beverage and catering service in conference rooms, as needed.
• Maintain adequate levels of office supplies and order as needed.
• Ensure that all conference rooms are stocked/tidied up after meetings, maintain commercial prep kitchen and storage closets organized.
• Complete special projects for management as needed (ie. prepare workstations for new colleagues; reset workstations, etc.)
• Able to work a flex schedule to set up and manage early and late meetings, including an occasional weekend.
• Position is located at the Global Headquarters in downtown Chicago.
• Work schedule: 8:00am - 4:30pm (CST) Monday through Friday

• Associate Degree preferred
• 3 -5 years of administrative/office experience.
• Strong knowledge of MS Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to effectively communicate and collaborate with diverse personalities in all levels of management, with professionalism and maturity.
• Highly customer focused; service mindset.
• Good interpersonal, organizational, communication and problem-solving skills are required.
• Must be hands-on and be willing to roll up their sleeves to perform all responsibilities needed to ensure success.
• This is a highly visible role, therefore exemplary professionalism and comfortability interacting with all levels of employees (including C-suite executives), in a fast-paced environment, is required.
• Excellent communication and personal skills
• Demonstrated ability to roll up their sleeves and perform all responsibilities needed to maintain Global Headquarters standards while servicing and providing office support to a wide and varied groups and departments.
• Must be able to lift 40 lbs.