Project Administrative Coordinator

If you need assistance with the application process, please notify IB Abel's Human Resources Department. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Position Overview:

This position will be responsible for assisting the Project Management team in performing administrative duties associated with document storage, proposals, bid document creation, subcontract process, purchase orders, and other clerical tasks. The successful candidate will be a highly trusted, organized individual who exercises a great deal of discretion, and has exceptional interpersonal and multi-tasking skills.

Base Location/Travel Requirements:

• Office assignment: York, PA with flexibility to work from another office or from home when appropriate.
• Travel: Occasional travel as necessary to other offices, yard locations, trainings, and offsite meetings. Additional travel may be required to customer facilities.

Essential Functions/Duties:

• Utilize Autodesk Construction Cloud Build for management of construction documents
• Proposal review and proofreading
• Field Time entry
• Project Specific Document Control, draft, submit, distribute, including RFIs, Submittals, CORs, drawings, specifications, construction documents updates
• Vista Reporting for Projects
• Purchase Order Preparation and Expediting
• Subcontract Preparation and Expediting, follow up for quotes and invoicing
• Equipment and Warehouse Sharepoint requests and tracking
• Draft, submit, and distribute project specific or customer reports, including CCIPs, JHA/Pre-job, Tool box talks, Schedules, etc.
• Assist project team with applicable permits (customer, city, utility)
• Schedule Processing in ACC Build scheduler
• Meeting minutes, internal and external
• COR tracking, including document control, and phase code updates
• Time and Material data entry and pricing for COR preparation
• Prepare CORs for internal execution

Education, Skills, Experience:

Required:

• Degree or combination of education and relevant experience
• Excellent communication skills, internally at all levels and with our customers
• Knowledge of Microsoft Office, including Word, Excel, Outlook, etc.
• Excellent typing and spreadsheet skills: accuracy is imperative
• Detail oriented

Preferred:

• 4-year degree - Business Management or related degree
• Autodesk Construction Cloud Build proficiency
• Previous experience in a supporting role within the construction industry

Why Work for IB Abel?

IB Abel's over 110-year history is a testament to its adaptability, forward-thinking leadership, commitment to safety, and stellar service and project delivery process. Our core values-Responsible, Integrity, Results-Oriented, Ownership, and Professional-shape everything that we do at all levels of the company and are purposefully incorporated into all company communications, meetings, and strategic planning. Our use of the EOS model (Entrepreneurial Operating System) also provides structure and clarity among all company levels to maintain focus on our shared goals.

IB Abel is committed to providing ample learning and career development opportunities to its team members, including via our Associate's Program in Project Management, Estimating, and Accounting and our growing Learning Management System, Abel University.

What do We Offer?

• Comprehensive benefits package including medical, dental, and vision
• Tuition reimbursement
• Wellness services (including an EAP), incentives, and regular team-building activities
• Equipment necessary to successfully work from home, as appropriate
• A 401(k) with company matching
• Industry memberships and certification programs/career development opportunities, as well as our LMS
• Competitive salary and incentive plan
• A progressive and flexible PTO program that grows as your tenure grows with us!

It is the policy of I.B. Abel Inc. to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employee activities.