Administrative Assistant - Dental Hygiene

The Dental Hygiene Administrative Assistant is the individual responsible for assisting the clinical and program director in maintaining student records.

In addition to joining an organization with an outstanding mission, Concorde is happy to provide the following Benefits You'll Love -

Tuition Waiver: Enjoy a tuition waiver after 6 months of employment for you AND your immediate family for all eligible Concorde and UTI programs of study.
• Flexible Time Off for Exempt Employees (FTO): Take time off as needed with no limit, no accrual, and full pay-just get approval in advance.
• Accrued Vacation for Full-Time and Part-Time Non-Exempt Employees: Full-Time employees accrue 2 weeks of paid vacation per year and Part-Time employees accrue based on the number of hours worked each week. This is in addition to paid holidays and paid sick leave.
• Retirement Matching: 50% match on the first 6% of your contributions after 90 days.
• Paid Parental Leave: 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new baby.
• Competitive Insurance: Health, vision, and dental coverage for you and your dependents.
• Pet Insurance: Competitive coverage for your furry family members through ASPCA.
• Health Plan Enrollment: 30 days to choose your health plan with coverage starting after one full month of employment.

Explore more benefits here: UTI Benefits

Primary Duties & Responsibilities

• Streamline Administrative Excellence
  • Manage department records, schedules, and calendars, ensuring smooth operations.
  • Collect and report data to external agencies, contributing to our accreditations and quality standards.
  • Organize and attend meetings, facilitating organization and accurate minutes.
  • Assist in coordinating memorable events like the pinning ceremony.
  • Prepare and disseminate important announcements to students and faculty, keeping everyone informed.
  • Maintain a well-stocked inventory of supplies, ensuring seamless operations.
• Efficient Records Management
  • Create and maintain a comprehensive filing system for student and faculty records, vital for clinical sites, clinical placements, accreditations and other departmental functions.
  • Establish and manage secure information systems, ensuring accuracy and efficiency.
  • Oversee databases for graduate licensure testing and completion dates.
  • Assist in crafting and distributing student schedules for each term.
  • Help gather and maintain essential documents for student files, including clinical records and certifications.
  • Document all clinical site visits, maintaining a comprehensive record.
• Other duties as assigned.

• A high school diploma or equivalent is required, accompanied by a minimum of one year of administrative assistance experience.
• DA or RDA experience preferred.
• Dental office experience preferred.
• Strong verbal and written communication skills are a must.
• Proficiency in Microsoft Office suite programs (Word, Excel, PowerPoint, etc.) and familiarity with digital techniques.
• Knowledge of records management, office administrative procedures, and standard office equipment operation.
• Ability to handle confidential information.

Equal Opportunity/Affirmative Action Employer

Concorde Career Colleges is a proud Equal Opportunity and Affirmative Action Employer. All qualified applicants, regardless of race, color, genetic information, national origin, religion or belief, sex, affectional or sexual orientation, gender identity or expression, immigration status, ancestry, age, marital status, disability, or protected veteran status, are encouraged to apply and will receive equal consideration based on merit, qualifications, and business need.