Workplace Meeting and Events Specialist
 JLL | |
parental leave, paid time off, 401(k)
| |
 United States, Arizona, Scottsdale | |
 Feb 28, 2025 | |
|
JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. The Workplace Experience Meeting and Event Specialist assists with planning and executing internal events and meetings and events across the client's portfolio, managing client relationships and ensuring seamless operations for on-site event spaces. They are responsible for gathering event details and set-up information and coordinating service with the onsite team and event vendors. The Meeting and Event Specialist is responsible for ensuring exceptional client experiences through proactive communication and high touch hospitality focused service. They must be able to exhibit exceptional customer service and communication skills. Key Responsibilities * Consult with clients to determine event needs such as space, physical set-up, AV and technical requirements, catering and event support. * Demonstrate expertise in planning and executing high profile meetings and events with senior executive participation. * Consistently deliver high standards of care during events, exceed client expectations and anticipate needs. * Build and maintain strong relationships with stakeholders and key decision makers across business lines and proactively conduct outreach calls to these clients to identify and secure potential event opportunities. * Maintain an active awareness and understanding of meeting and event trends, innovations, and opportunities. Identify and propose best practices. * Manage all operations, functions, and logistics for campus event venues including scheduling, ordering catering, troubleshooting A/V and other set up issues. * Collect feedback from business line stakeholders and client attendees to integrate into continuous improvement effort. * Complete all tasks, projects, and reports as directed and ensure timely delivery based on deadlines. * Establish rapport and maintain relationships with key event/meeting stakeholders and client administrative population * Coordinate feedback from business line stakeholders and client attendees to integrate into continuous improvement effort. * Provide information and direction to vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption. * Follow established escalation procedures and incident reporting procedures. * Other duties, as assigned. Qualifications * Bachelor's degree or proven experience as an event planner or organizer. * 1-3 years of experience in event planning, project management, hospitality, event planning or related field. * Excellent time management and verbal/written communication skills with the ability to communicate professionally. * Ability to multi-task in a fast-paced environment. * Exceptional customer service skills with a passion for hospitality. * Ability to work with clients at all levels of an organization, including C-suite. * Requires the willingness and ability to travel as needed. * May require some nights and weekends. * Experience in budget planning and ability to stay on budget. * Proven leadership skills with the ability to manage multiple priorities and deliver results in a fast-paced environment. * Track record of initiative, integrity, and good judgement. * Highly collaborative with strong interpersonal skills. * Proficient skills in Microsoft Office Suite Location: On-site -Scottsdale, AZIf this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here. Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. Accepting applications on an ongoing basis until candidate identified. | |