Project Coordinator

This is the first of two levels in the Project Management series. Incumbents plan, recommend, and coordinate the activities of a defined program or project. Responsibilities may include researching and applying for grants; identifying, soliciting, and selecting business partners and opportunities; coordinating efforts with other departments, governmental entities, and community organizations; marketing a program and/or services; compiling and analyzing data; reviewing project contracts for compliance with City and department policy; developing contract language for unique situations; documenting project progress; tracking project budgets; and preparing operational and financial reports.

Essential Functions:

• Coordinates activities of an assigned program or project which includes planning, recommending, and participating in activities; identifying and soliciting business partners and opportunities; modifying and implementing project contracts; and performing related duties.

• Coordinates and monitors sub-recipients' caseloads, including contracting, site visits, file documentation, performance monitoring, regulatory and spending tracking.

• Monitors, audits, documents, and determines compliance with the U.S. Department of Housing and Urban Development (HUD) rules and regulations.

• Assists in preparation and update of the City's Annual Actions Plan.

• Participates in the analysis of information; identifies issues and discrepancies; projects consequences of proposed actions; formulates recommendations based on findings; implements priorities, work processes, and procedures; and/or trains individuals on established or modified organizational practices and/or procedures.

• Responds to requests for information and provides guidance to other departments, external agencies, the public, and/or other interested parties. Coordinates work with internal and external parties.

• Researches, writes, and monitors grant opportunities, grant compliance, and program requirements.

• Prepares documents and makes presentations to City Council and Council Committees for approval of program activities and related Citizen Participation processes.

• Prepares a variety of operational records and reports; prepares financial reports.

• Performs other related work as required.

Education and Experience

• Associate degree in a course of study related to the occupational field.

• Three (3) years of progressive responsibility in area of assignment

• An equivalent combination of education and experience sufficient to perform the job's essential duties.

License and Certifications

• None.

Knowledge, Skills, and Abilities:

Knowledge of:

• Project management principles.

• Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes.

• Research methods.

• Contract management principles and practices.

• Customer service principles.

• Advanced practices, theories, and principles related to the area of assignment.

• Recordkeeping principles.

• Computers and related software applications.

Skill in:

• Coordinating and executing multiple tasks.

• Applying Federal, State, and local laws, rules, and regulations.

• Reading, comprehending, and reviewing information related to the area of assignment.

• Analyzing complex information.

• Researching grant opportunities.

• Managing projects.

• Providing customer service.

• Preparing reports.

• Using a computer and related software applications.

• Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisors, the public, etc. sufficient to exchange or convey information and to give and receive work direction.

Physical Requirements:

The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required:

• Feeling: Perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin, particularly that of fingertips.

• Fingering: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.

• Grasping: Applying pressure to an object with the fingers and palm.

• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination sound.

• Mental Acuity: Making rational decisions through sound logic and deductive processes.

• Reaching: Extending hand(s) and arm(s) in any direction.

• Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.

• Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.

• Standing: Particularly for sustained periods of time.

• Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.

• Visual ability 1: sufficient to perform an activity like preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.

• Walking: Moving about on foot to accomplish tasks, particularly for long distances or move from one work site to another.