Payroll & Benefits Specialist

APGFCU - Your Community Credit Union! For over 80 years, APGFCU has shared our financial experience and provided valuable products and services to build stability and financial independence, one member at a time. We are looking for those who want to join this movement and become a part of a growing organization. We offer competitive pay and great benefits.

Summary: Under direct supervision of the Manager Comp and Benefits, this position is responsible for related functions/tasks in payroll and benefits processing and employee data record keeping. Responsible for day-to-day support and administration of the employee benefit programs.

Essential Duties and Responsibilities:

Payroll Administration:

• Process payroll information by collecting, calculating, auditing and entering data.
• Updates payroll records by entering changes in wage rates, deductions, department transfers and other adjustments
• Verify thoroughness of all timesheet data, prepare and transmit payroll information through the HRIS system
• Prepares and distributes payroll reports
• Verify thoroughness of all timesheet data, prepare and transmit payroll information to the payroll processing vendor.
• Submit periodic payroll filings, such as, incentives and bonus compensation
• Prepare and maintain employee files, ensuring accuracy, compliance and confidentiality
• Provides support maintaining payroll records by entering and calculating changes in wage rates, retroactive pay and split pay calculations and entering various deductions, department transfers and other adjustments
• Processes various administrative tasks to include, annual leave exceptions, providing salary administration reports to leaders, etc.
• Process employment verifications
• Create and tracks service award letters for the CEO to ensure timely delivery.
• Gather data for annual EEO and AAP reporting.

Health & Welfare Administration:

• Administer employee health and welfare programs including, but not limited to health, dental, vision, disability insurance, defined benefit and defined contribution plans
• Provide day-to-day benefits related research and information to employees requiring knowledge of the credit union's benefit plans, programs and policies
• Provide support on vendor due diligence for health and welfare vendors
• Review and reconcile monthly reports and invoices for accuracy and resolve discrepancies
• Provides support on Life, Disability and ADD claims for employees
• Process new hire, newly eligible (change of status, etc.) and life event benefit enrollment changes
• Facilitate human resources new hire orientation
• Participate in administration of wellness fairs and various employee events
• Respond to employee inquires requiring knowledge of the credit union's benefit plans, programs and policies
• Serve as backup for administering Family Medical Leave (FMLA)
• Participates in benefits communications ensuring they are sent timely throughout the year to employees
• Maintain procedures for all benefit related functions
• Serve as backup in the administration of workers compensation claims
• Serve as human resources Help Desk Administrator
• Act as primary backup for payroll processing

Retirement Benefits:

• Serve as the liaison for the quarterly 401(k) employee / third-party administrator meetings
• Partners with actuary to ensures pension calculations are accurate prior to being sent to trustee for processing
• Prepare reports and documents necessary for all annual compliance testing and audits
• Process and evaluate 401(k) contribution changes, loans and hardship withdrawals
• Provide day-to-day benefits related research and information to employees and retirees requiring knowledge of the credit union's benefit plans, programs and policies
• Complete employee exit interviews for retirees

• Provide support on vendor due diligence for retirement vendors

• Serve as the primary contact and administrator for plan vendors and third-party administrators
• Review and reconcile monthly reports and invoices for accuracy and resolve discrepancies

Other:

• Process Civilian ID badge requests.
• Perform other duties as assigned.

Additional: Responsible for completion of applicable training and compliance on federal regulations and APGFCU policies and procedures as related to the duties of this position (Bank Secrecy Act, Information Security as examples, if applicable).

Qualifications:

Experience: Minimum of 7 years' experience in a payroll and employee benefits related position. Experience processing payroll with UltiPro (UKG) or similar HRIS system required. Defined contribution and defined benefit experience preferred.

Education: Bachelor's Degree preferred. Additional specialized course/training equivalent to two years college or HR certifications preferred. CEBS and/or FPC payroll certification a plus. Experience can be credited in lieu of education.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Must have knowledge of and demonstrated proficiency with a variety of computer software, windows-based applications in word processing, spreadsheets, database and presentation software
• Hands on knowledge of defined benefit and defined contribution plans

• Working knowledge of self-funded health plans
• Practical knowledge of group dental, life, vision and disability insurance
• Personable, proactive, and able to work in fast paced environment
• Must have excellent organizational skills
• Requires a high degree of accuracy and continual attention to detail
• Ability to work with a team as well as independently
• Excellent human relations, oral and written communication skills
• Analytical, project management and organizational skills
• Proficient in Excel and experience with an HRIS/payroll system
• Strong problem-solving skills
• Detail-oriented
• Time management
• Maintain employee confidence and protect payroll and benefit operations by keeping information confidential
• Contributes to team effort by accomplishing related results as needed

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities by this job include vision, distance vision, color vision, peripheral vision, depth perception and the ability to focus.

APGFCU is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability to Protected Veteran status. Please use the attached link to view the EEO law poster http://www1.eeoc.gov/employers/poster.cfm

APGFCU is committed to working with and providing reasonable accommodations to persons of all abilities, including persons with disabilities. If you need a reasonable accommodation for any part of the employment process, please send to the Human Resources Department and let us know the nature of your request and your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodations will be responded to from this e-mail address.