Recruiting Coordinator

Position Summary: As a key member of the Talent Acquisition team, the Recruiting Coordinator supports the end-to-end hiring process. This role requires exceptional organizational skills, strong attention to detail, and effective communication to ensure a smooth and efficient recruitment experience for both candidates and hiring teams.

Essential Duties & Responsibilities

• Requisition Management: Review and assign job requisitions, ensuring accuracy and timely processing.

• Candidate & Hiring Manager Coordination: Schedule interviews, manage calendars, and maintain clear communication with both candidates and hiring managers.

• Candidate Communication: Serve as the main point of contact for candidates, providing updates and ensuring a positive candidate experience.

• Travel Coordination: Arrange travel logistics for candidates attending in-person interviews.

• Recruitment Systems & Reporting: Maintain job requisition systems, track recruitment metrics, and ensure up-to-date reporting.

• Job Postings & Marketing: Manage job postings across various platforms, assist with recruitment marketing campaigns, and analyze performance.

• Job Board Analytics & Reporting: Analyze performance data from various job boards and platforms to evaluate the success of the job postings and recruitment strategies.

• Compliance & Documentation: Ensure adherence to company policies and legal requirements, maintaining accurate candidate records.

• Employee Referrals & New Hire Reporting: Oversee the referral process and prepare new hire reports for internal stakeholders.

• Background Checks & Due Diligence: Administer pre-employment checks and verify candidate details in collaboration with vendors as a backup to the onboarding team.

• Recruitment Events: Coordinate and support recruiting events such as career fairs and campus recruitment efforts.

• System Support: Assist with system updates, troubleshooting, and continuous improvement for tools such as Paradox and Workday in conjunction with HRIS.

• Weekly Reviews: Lead weekly meetings with HR Business Partners and recruiters to review recruitment performance and metrics.

Experience & Education

• Bachelor's degree or equivalent experience in Human Resources or related field.

• 2-3 years of experience in recruiting or administrative support.

• Strong familiarity with recruitment systems (Workday & Paradox) and job boards.

Skills & Abilities Required

• Excellent communication and organizational skills, with the ability to manage multiple priorities.

• Proficient in Microsoft Office Suite.

• Knowledge of recruitment marketing and compliance regulations is a plus.

• Familiar with federal/state laws and regulations.

Work Environment

The work environment characteristics described here may be encountered while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Moderate noise (i.e. business office with computers, phone, and printers, light traffic).

• Ability to work in a confined area.

• Ability to sit at a computer terminal for an extended period of time. Occasional stooping or kneeling may be necessary.

• While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear and use hands and fingers to operate a computer keyboard and telephone.

• Specific vision abilities are required by this job due to computer work.

• Light to moderate lifting is required.

• Regular, predictable attendance is required.