Accounts Receivable Supervisor (FINANCIAL SVC SUPV 1)

Under the general direction of the CAHFS Business Officer, serves as CAHFS Billing Manger responsible for managing centralized Accounts Receivable (A/R) functions for CAHFS four branch locations (>12,000 invoices with up to $9M in A/R per year), including direct responsibility for invoicing, payment processing and resolving billing inquiries. Serves as a technical lead and subject matter expert in assigned areas; responsible for review and approval of financial documents for accuracy and appropriateness; ensures accountability and compliance with University and CAHFS policy and procedures; oversees client case reporting functions; and serves as CAHFS records custodian responsible for departmental management of legal inquiries. This position supervises three staff members.

Apply By Date: March 14, 2025

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in finance, accounting, business administration or a related field, or an equivalent combination of education and experience
• Experience managing accounts receivable processes (including invoicing, preparing statements, reconciling client accounts, and collections), complying with terms and conditions found in contracts, and attention to detail and ability to detect and resolve billing and accounts receivable issues within a complicated billing system.
• Knowledge and experience to effectively use automated financial accounting and information systems (i.e. Aggie Enterprise, Kuali, LIMS, etc.) for transactions, and data analysis/reporting tools such as Microsoft Excel/Tableau to produce financial reports.
• Leadership and supervisory skills to effectively recruit, train, and motivate staff and monitor performance to meet business objectives.
• Interpersonal, communication and customer service skills (in person, writing, and telephone) to effectively communicate and work closely with a diverse group of individuals including faculty, staff, clients, other UC units and government/outside agencies, to research, secure, and provide information, and resolve problems such as billing disputes.
• Intermediate knowledge and understanding of establishing and maintaining internal control practices, and skills to read and interpret UC and CAHFS financial policies to ensure unit compliance, prevent fraud, and safeguard UC resources.
• Analytical and problem-solving skills to identify problems and implement solutions to research, collect, analyze and interpret data from a wide variety of sources and to present information in a clear and concise manner.

Preferred Qualifications

• Experience working with university systems including the UCD accounting system, and the CAHFS billing and LIMS systems.
• Experience mapping existing processes and implementing process changes to deliver efficiencies or quality improvement.
• Knowledge of rules and regulations pertaining to various funding sources including state, federal, University, and private, and generally accepted accounting principles (GAAP/GASB).
• Knowledge of client case reporting functions and experience working in a hospital or laboratory setting.

Key Responsibilities

• 50% - Accounts Receivable Management/ Case Reporting
• 25% - Documentation, Internal Controls, Legal Inquiry Response & Special Projects
• 25% - Personnel Management & Supervision

Department Overview

CAHFS provides California's livestock and poultry industries, and veterinary practitioners who serve them, with a full range of diagnostic laboratory services for disease control, enhancement of health management, and protection from diseases common to animal and humans. In meeting this need, the CAHFS also serves as the backbone of California's disease warning system through its animal disease surveillance program. The system consists of four laboratories currently located in Davis, Turlock, Tulare and San Bernardino. Funding for this program is provided through a contract with the California Department of Food and Agriculture (CDFA) and through revenue generated from user fees. An additional program, the Equine Analytical Chemistry Laboratory, is funded through a contract with the California Horse Racing Board (CHRB) and horse wagering monies, and provides full-service drug testing and a pharmacology research and development program.

POSITION INFORMATION

• Salary or Pay Range: $67,700.00 - $120,500.00 (Department budgeted salary range: $67,700/yr. - $99,900/yr. Commensurate with experience.)
• Salary Frequency: Monthly
• Salary Grade: 21
• UC Job Title: FINANCIAL SVC SUPV 1
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Monday - Friday; 8:00am - 5:00pm
• Location: Davis, CA
• Union Representation: No
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

This is not a research position. The position is located in a diagnostic laboratory where quality control and assurance as well as meticulous working habits are essential.Per the terms and agreements of the department's contracts and grants, the position requires signing of a Confidentiality Agreement or Non-Disclosure Agreement regarding testing and client information.Valid CA Driver License. This position is subject to UCD's vaccination program (Influenza, SARS-CoV-2, is/might subject to prophylactic vaccination for rabies), and Medical/Health Surveillance Program/Procedures/Review in accordance with Federal and State Laws and Regulations and University Policy.Work Schedule: Monday - Friday; 8:00am - 5:00pm (Hybrid schedule with up to two remote days per week may be considered; Work schedule might be slightly different during the training period)Work flexible schedule/overtime as needed to complete projects and meet deadlines.Mandatory weekend and holiday rotation.Restricted/Limited vacation during peak workload periods (i.e. Outbreaks, Fiscal Close, Audits Periods, etc.)Occasional travel to CAHFS branch laboratories, conferences, etc.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• The duties or functions of this position include the handling of cash (or cash equivalents)

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks