Executive Administrative Assistant

This position is responsible for providing advanced level administrative support to senior level leadership. Handles confidential company, department, and teammate information. Must be able to work under minimal supervision and plan own work. Supports executives with multiple locations or departments reporting to them.

This position will require the candidate to report and work from the office five days a week. Therefore, interested candidates should be within a 50-minute radius from Temple, TX.

McLane promotes earning, learning, and living a great life. We are a team, and we want to work with you. So, here's the details:

• Generous benefits available on your 60th day: medical, dental, and vision insurance, FSA/HSA and company-paid life insurance.
• Get paid early. Get paid fast.
• 401(k) with annual company match.
• Paid holidays, vacation time, educational assistance program, and more!

ESSENTIAL JOB FUNCTIONS / PRINCIPAL ACCOUNTABILITIES:

• Maintain highly sensitive and highly confidential information.
• Coordinate and effectively communicate with staff, teammates, vendors, and customers in a professional and courteous manner.
• Respond to phone calls, emails, voice-mails, and written correspondence.
• Coordinate and track status of department initiatives and projects; follow-up on outstanding action items and reports status to manager.
• Coordinate travel, meetings, sessions, and other events.
• Gather statistical data for weekly/monthly reports, prepare, and distribute if needed.
• Compile documents and information including graphics and visuals.
• Maintain accurate files and records.
• Make photocopies and faxes documentation as needed.
• Track and reconcile team /department expense reports.
• Order business cards, company stationary, office supplies, etc.
• Escalate issues to management, when appropriate.
• Exercise strong judgment within areas of responsibility.
• Other duties may be assigned.

MINIMUM QUALIFICATIONS AND REQUIREMENTS:

• Have a High School Diploma or equivalent.
• 4 or more years of administrative support experience.
• Associates degree or college coursework strongly preferred.
• Additional administrative experience may substitute for the Associates degree.
• Excellent problem-solving skills.
• Broad understanding of how the business operates.
• Ability to interact with wide scope of internal and external contacts.
• Excellent oral and written communication skills.
• Ability to work in diverse and fast paced environment.

WORKING CONDITIONS:

• Office environment.

Candidates may be subject to a background check and drug screen, in accordance with applicable laws.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.