Board Coordinator, Hospital Based- Jefferson Abington

Job Details

Job Description

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Stakeholder Interaction: Proficiency in engaging with executive-level internal and external stakeholders.
• Prioritization and Deadline Management: Experience in establishing priorities and consistently meeting deadlines.
• Adaptability in Fast-Paced Environments: Demonstrated ability to manage multiple competing tasks and demands flexibly as priorities shift.
• Presentation Development: Skills in designing, creating, and preparing executive and board-level presentations utilizing the latest software and technologies.
• The role necessitates close collaboration with the Enterprise TJU Board Administrator, Jefferson Health-Region President, Hospital Counsel, Hospital Leadership, and relevant Board and Committee Chairs, Trustees.
• Point of Contact: Serve as the primary point of contact for board members, addressing a wide range of issues and providing timely, appropriate responses to inquiries and concerns from both board members and staff.
• Meeting Coordination: Organize and manage all aspects of Board meetings in conjunction with the Regional President, Hospital Counsel, and Board Chair, including scheduling, agenda preparation, distribution of materials, and follow-up on action items. This shall also include providing same for board committee meetings and subsidiary board meetings. This shall include scheduling pre-planning and post-meetings, reserving meeting spaces, arranging catering, and fulfilling audiovisual requirements, and ensuring all arrangements are made in a timely manner
• Document Management: Ensure accurate and thorough documentation of Board meetings, including minutes, resolutions, and other corporate records. This shall include the management of electronic and hard-copy corporate files for the board, board committees, and subsidiary boards, as well as information related to trustee service. The incumbent must be comfortable working with corporate governance and entity management platforms
• Information Flow: Facilitate the flow of information between the Board and the Executive team, ensuring that Board members receive relevant updates and reports in a timely manner. This shall include the preparation of agendas for board meetings, board committee meetings, and subsidiary board meetings, along with clear and concise meeting summaries, minutes, reports, and related materials
• Calendar and Meeting Management: Oversee calendar and meeting management, necessitating regular interaction with board and executive-level internal and external stakeholders.
• Team Collaboration: Act as a supporting member of the Governance and Board Operations team, ensuring departmental efficiency and effectiveness
• Correspondence Preparation: Draft routine written correspondence for internal and external constituents, including acknowledgments, meeting confirmations, information requests, memos, emails, invoices, presentations, and reports as directed
• Meeting and Travel Coordination: Assist in organizing executive-level meetings and travel arrangements, including itinerary preparation and the timely submission of reimbursement requests, along with tracking payments and reimbursements
• Supply Management: Order necessary office supplies, including printed materials, audiovisual equipment, catering, and other related items
• Clerical Duties: Perform additional clerical and administrative tasks as directed.
• Technical Proficiency: Exhibit strong computer skills, including proficiency in Microsoft Word, Excel, PowerPoint, Zoom, and other web-based platforms. Engage with coworkers, visitors, and staff in alignment with the values of Jefferson.

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Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.