Fiscal Services Supervisor (Finance Office)

The Bay Area Air Quality Management District (Air District) is a regional government agency, committed to achieving clean air to protect the public's health and the environment. The Air District accomplishes this goal through regulation of industrial facilities and various outreach and incentive programs designed to encourage clean air choices.

The Air District's jurisdiction encompasses all of seven counties - Alameda, Contra Costa, Marin, San Francisco, San Mateo, Santa Clara and Napa, and portions of two others - southwestern Solano and southern Sonoma.

The Air District is conducting an open recruitment for the position of Fiscal Services Supervisor in the Finance Office. There is one (1) vacancy. This is a full-time, represented position

The Finance Division supports the Air District's mission by ensuring accurate financial reporting, compliance, and effective fiscal management. The Fiscal Services Supervisor plays a key role in overseeing accounting operations, including daily operation of AR and AP, month-end and year-end close, financial statement preparation, and audits. This position supervises professional and technical accounting staff, provides guidance on complex financial and regulatory matters, and ensures compliance with governmental accounting standards. The incumbent will lead efforts to develop and improve accounting policies, procedures, and systems while collaborating with internal departments and external auditors.

DEFINITION

Under direction, supervises assigned staff and professional accounting work; coordinates the integration of accounting functions with overall fiscal operations, month-end, year-end close, financial statement preparation, audit, and budgeting; performs related work as assigned.

DISTINGUISHING CHARACTERISTICS

This is the supervisory level and provides both supervision and professional accounting services in support of the Air District's goals and objectives. The incumbent is responsible for providing coordination in developing, implementing, and monitoring new and/or revised systems or programs, and for providing supervision of accounting staff and other technical staff. The incumbent performs highly specialized assignments which requires considerable accounting knowledge, high degree of initiative and independent judgment. This class is distinguished from the Senior Accountant, in that the latter does not supervise or evaluate staff on a continuing basis. This class is also distinguished from manager levels, in that the latter performs management duties with responsibilities for a program or defined functional area.

EXAMPLES OF DUTIES (Illustrative Only)

Assigns, supervises, reviews and evaluates the work of professional, technical budget and support staff.

Participates in the selection of assigned staff and provides for their training and professional development.

Provides oversight, review and coordination of fiscal operations, month-end close, year-end close, financial statement preparation, and ACFR.

Coordinates information received from division representatives regarding their accounting and budgeting policies, procedures, and systems needs; makes appropriate recommendations.

Research and resolve technical questions and provide interpretations of County, State, Federal, GAAP,GASB, government circulars, and other regulatory or legislative requirements regarding accounting processes, fiscal controls, reporting, and the maintenance of Air District financial records for compliance.

Interprets and explains new Government Accounting Standards Board (GASB) statements.

Supervises and participates in internal and external audit activities; performs the most difficult and complex audits; assists with policy and procedure development; participates in developing, implementing, and monitoring new and/or revised accounting, budgeting, and auditing policies, procedures, and systems.

Reviews existing accounting, budgeting, and auditing policies, procedures, and systems for effectiveness and efficiency and develops, oversees, and implements a plan for improvement.

Supervises and participates in the preparation and distribution of financial reports for the Board of Directors and Air District management.

Confers with and advises Air District staff and other interested parties regarding accounting, fiscal systems, budgeting systems and other fiscal policies and procedures.

Supervises and reviews the Air District's fiscal operations including accounting and auditing policies, procedures, and systems.

Provides oversight, review and coordination of payroll and benefit data for Air District annual budget and financial reporting.

Assists with budget inquiries, and provide instructions/training for budget input and preparation.

Performs other related duties as assigned.

Education and Experience:

Equivalent to a Bachelor's degree with major coursework in accounting, finance, business or public administration, economics, or a closely related field and five (5) years of accounting, budgeting, and/or auditing experience, of which at least two (2) years of experience included performing lead or supervisory responsibilities at the level equivalent to the Air District's Senior Accountant classification.

Substitution: Sub-professional accounting support work may substitute for the education criteria on a year for year basis up to two years.

Government or public agency experience is desirable.

Knowledge of:

Principles and practices of supervision.

Principles and practices of general, fund, and governmental accounting and payroll allocation, including financial statement preparation and methods of financial reporting.

Policies, procedures, and systems used in accounting, budgeting, and auditing.

Auditing principles, practices, and methods.

Principles and practices of business data processing related to the processing of accounting information and the interpretation of results.

Applicable Air District, Federal, State, and local laws, rules, and regulations.

Computer applications and software.

Skill in:

Coordinating and providing oversight for fiscal operations.

Analyzing a variety of accounting, budgeting, and auditing policies, procedures, and systems.

Coordinating, assigning, and reviewing the work of assigned staff.

Training and motivating assigned staff.

Reviewing and verifying the accuracy of financial data and associated legal documents.

Analyzing, evaluating, and reconciling complex financial data.

Preparing clear, concise, and complete financial reports and other written correspondence.

Recommending and implementing improved accounting methods and procedures.

Interpreting and applying complex financial rules, regulations, and ordinances.

Using computer software applications, including JDE accounting software and spreadsheets.

Establishing and maintaining effective working relationships with internal and external contacts.

Exercising sound independent judgment within established guidelines.

Interested individuals must submit a completed Air District application, chronological resume, and responses to the supplemental questionnaire by 5:00 p.m. on Tuesday, April 03, 2025. Applications are accepted online; please visit our website at www.baaqmd.gov/jobs to apply.

Resumes must be attached to the application and will not be accepted in lieu of the required application materials. Postmarks, faxes, and e-mailed applications will not be accepted.

Except as requested in this announcement, do not include any additional documents, such as letters of recommendation, performance evaluations, work samples, etc. They will not be considered or returned.

Supplemental Questions Instructions
Individuals who apply for this position must respond to each of the required supplemental questions. Applications must be received by the Human Resources Office no later than the time and date specified in this vacancy announcement. The responses to the supplemental application questions will be used in accordance with the procedures indicated under the Selection Criteria section.

Do not combine your responses or reference your application, resume, or any other requested documentation that you have included with your application packet to answer a question. This information will be evaluated as is and may be used to determine those applicants with the most directly related experience, education, and training to continue in the selection process. It is very important to provide a concise, clear, legible, complete response to each question.

Selection Criteria
Selection may be based upon a competitive examination consisting of a written exercise, interview, or combination of the two. Depending on the number of qualified applicants, an application screening and/or panel interview may be used to determine the most qualified applicants.

The District may hire from this recruitment process to fill future vacancies occurring within the next 18 months.

Persons with disabilities who may require reasonable accommodations during the application and/or selection process should notify the Human Resources Office at (415) 749-4980.

The District is an Equal Opportunity Employer.