Finance Coordinator

GENERAL SUMMARY

The Senior Staff Accountant plays a critical role in overseeing financial processes, ensuring accuracy, efficiency, and compliance within the finance department. This position supports accounting operations, reconciles financial data, oversees invoice processing, and ensures adherence to internal controls and organizational policies. The Senior Staff Accountant also serves as a key resource for the finance team, providing guidance, process improvements, and system support.

ESSENTIAL JOB RESPONSIBILITIES

Summary - Accounting Support

• Review and process financial transactions, including vouchers, invoices, expense reports, and reconciliations, ensuring accuracy and adherence to accounting policies.
• Monitor general ledger accounts, ensuring proper coding and timely reconciliation.
• Ensure all payments and financial transactions receive appropriate approvals before execution.
• Support the forecasting process by providing accurate financial data entry and analysis.
• Assist in month-end and year-end close processes, ensuring financial records are accurate and complete.

Details of Accounting Duties

• Provide guidance and troubleshooting support to the finance team on accounting procedures and financial systems.
• Identify and implement process improvements to enhance efficiency and accuracy in financial operations.
• Develop and update finance-related standard operating procedures (SOPs) to ensure consistency and compliance.
• Assist in training team members on financial reporting requirements and best practices.
• Oversee the accurate and timely coding and processing of vouchers, invoices, and expense reports.
• Process participant-related voucher payments, ensuring compliance with funding requirements and internal controls.
• Review and process local checking account transactions, including verifying requests, entering data into QuickBooks (or equivalent software), and coordinating check processing and distribution.
• Ensure proper documentation is gathered, reviewed, and uploaded into financial systems such as Concur.
• Assist in the preparation of financial reports and analysis for internal and external stakeholders.
• Work closely with the Project Accountant to reconcile accounts and resolve discrepancies.
• Ensure timely electronic filing and organization of financial documents.
• Other duties as assigned

Payroll Support

• Review Time Detail Reports to verify accuracy of recorded hours and identify discrepancies.
• Process punch corrections and ensure all necessary adjustments are completed before final payroll processing.
• Communicate payroll-related corrections and updates to the leadership team to ensure accurate and timely payroll execution.
• Maintain organized payroll records, ensuring timely filing of all payroll-related documentation.
• Provide payroll records and backup documentation as needed for internal and external audits and compliance reviews.

• High School Diploma or General Education Diploma
• College level Accounting courses or equivalent accounting and bookkeeping experience
• Strong Excel, QuickBooks, e-mail, general ledger, and organizational skills
• Ability to multi-task and learn new applications

Pay Range:

$28-$29 per hour

Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry's best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions.

When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.

At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer.All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.