New

Accounting Specialist

University of Kansas
dental insurance, paid holidays, sick time
United States, Kansas, Hutchinson
Mar 05, 2025
Position Overview This position coordinates daily accounting and related fiscal management tasks necessary for making program decisions. This position completes financial transactions, including accounts payable/receivable, procurement card and transactional reconciliations, travel authorizations and reimbursements, tracks numerous inventories and maintains electronic inventory records. Provides input on operational process change. The Hutchinson Campus consists of 173 acres with fifteen buildings including two multi-story residential student dormitories. The Hutchinson Campus is home to the Kansas Law Enforcement Training Center (KLETC). A unit of The University of Kansas (KU), KLETC serves as the central agency for all law enforcement training in the State of Kansas. KLETC manages a $12 million annual budget, 65 authorized FTE staff (augmented by more than 400 contract/adjunct staff annually), and trains nearly 15,000 students annually in residential, online, and outreach programs. KLETC serves 437 recognized law enforcement and police agencies in Kansas, providing basic training and continuing education programs throughout each fiscal year. In addition to a competitive salary, KU offers great benefits to employees such as paid vacation, sick leave, ten paid holidays, plus one discretionary day, a retirement program, medical and dental insurance, life and disability insurance, other benefit plan options and State of Kansas discounts offered by various vendors. KU also offers employees education and professional development opportunities. Job Description 70% Fiscal Management In accordance with KU and KUCR procedures, performs day-to-day fiscal transactions, ensures compliance with established accounting principles, policies and objectives, and coordinates operations with other units of the University of Kansas. Maintains KLETC internal spreadsheets and financial records. Reconciles paid invoices to KU records. Tracks P-card usage and follows up with acquiring receipts for purchases. Books travel and completes travel reimbursements for KLETC units, as needed. Creates purchase orders in KU financial management system (FITC), places orders for supplies for departments, and assigns appropriate coding in accordance with KU procedures. Updates utility tracking file and provides monthly report to Business Manager and Associate Director over Maintenace Department. Assists Business Manager in fiscal year end planning and the development of annual budget. 20% Assets and Inventory Responsible for day-to-day operations of KLETC store. Monitors inventory of KLETC store. Maintains electronic inventory of store items. Orders, receives, and records merchandise in inventory management software. Performs regularly scheduled physical inventories. Provides backup support in maintaining Asset Tiger; contract management; reports in KU database (Oracle Analytics Cloud). 10% Other duties as assigned. Required Qualifications High School diploma or GED equivalency and three years of relevant experience or bachelor's degree in accounting, Business Administration, or related field." Excellent communication skills as evidenced by work history and application materials. One year experience in computer programs (work processing, spreadsheet, database) as demonstrated by education, work history and application material Preferred Qualifications Five years of experience in invoicing or other similarly related fiscal management duties. Knowledge of the University of Kansas and/or State of Kansas purchasing policies and financial management programs, as evidenced in application materials. Previous experience working effectively in a team environment with deadlines and multiple rapidly evolving priorities as demonstrated by education, work history, and application materials." Contact Information to Applicants In addition to the online application, the following documents are required to be considered for this position: Cover letter describing how you meet the required and preferred qualifications. Resume List of three (3) professional references Only complete applications will be considered. Application review begins Monday, April 7, 2025. Please apply no later than Sunday, March 23, 2025, for consideration. Advertised Salary Range 45,000 Work Schedule Monday - Friday 8am to 5pm Application Review Begins Friday March 14, 2025 Anticipated Start Date Monday April 14, 2025