Real Estate Specialist

The team of Real Estate Specialists is the first point of contact for all documents affecting real estate, before they are registered and recorded in Montgomery County. As part of that team, this position involves reviewing documents to ensure they do not contain discrepancies as to crucial information or property attributes. If discrepancies are found, the Real Estate Specialist communicates with the submitter to clarify and resolve the issue.

This position requires analytical ability, reading comprehension, attention to detail, and accurate data entry. The ability to have compassion and others' perspectives is an asset when assisting the public. Due to the large volume of documents recorded every day, the ability to work efficiently is essential.

While prior real estate knowledge is highly desirable, it is not required, as comprehensive training is provided. An individual possessing the fundamental skills described above will flourish in this position. Opportunities for advancement are available within the department and County.

• Review documents submitted electronically and in-person for key information, communicate any deficiencies; collaboratively assist submitter with resolution, and register documents when no deficiencies are present.
• When necessary, work in concert with other BOA divisions and County departments, to resolve deficiencies in a comprehensive manner.
• Enter property transfer information listed on recently-recorded deeds, based on assigned recording date.
• Field calls/emails/in-person inquiries related to registry records, document registration, and associated procedures.
• Research as necessary to explain/correct deficiencies.
• Process (enter) building permits, preferential assessment, and homestead/farmstead applications.
• Serve as front desk backup, on a rotating basis.
• Other special projects as assigned, taking into consideration current workloads.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or equivalent.
• Fast and accurate data entry skills.
• Meaningful experience performing general office duties such as typing, filing, and dealing with the public.
• Ability to use computers and learn new software.
• Ability to work effectively and gracefully with the public, coworkers, and county personnel at all organizational levels.
• Ability to prioritize tasks and work well under pressure, impending deadlines.
• Ability to communicate effectively both orally and in writing.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk and hear. The employee is occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands or arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, working with two monitors and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

• The noise level in the work environment is usually quiet.