Administrative Assistant/Receptionist SKT

Receptionist

• Greet and screen incoming visitors in a professional and courteous manner, promptly notifies appropriate person of their arrival, and maintains the visitors' log.
• Ensure visitors follow required facility security compliance and signs in and out of the building.
• Answer incoming phone calls and takes accurate messages, screens, and directs telephone calls in a professional manner.
• Coordinate all incoming and outgoing mail for the facility, maintaining an incoming check log, scanning all mail, and distributing as appropriate.
• Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.) as necessary.
• Monitor and maintain funds for the postage machine.
• Keep the front desk and reception area professional.
• Maintains main conference room for attendees.
• Confirms various meetings and arrangements as requested.

Administrative Assistant

• Provide administrative support to the CEO, CFO, and Executive Assistant.
• Assist others with clerical duties such as scanning, photocopying, faxing, filing, and collating.
• Monitor and maintain paper supplies for copiers and fax machines.
• Monitor incoming faxes and distribute as needed.
• Perform other duties as assigned by the Executive Assistant, CFO, or CEO.

Education

• High School Diploma or GED required. Associate's Degree preferred

Experience

• One year of administrative experience and one year of IT experience

License, Cert or Registration

• Valid Driver's License

Special knowledge, skills, & abilities

• Effective verbal, written and interpersonal communication skills required
• High level of proficiency with Microsoft Office required (Word, Excel, Outlook)
• High level of detail-orientation, effective time management, and organizational skills necessary
• Must be flexible and able to adapt to different work tasks
• Professional personal presentation
• Requires effective relationship management skills with co-workers in a team environment and with customers and suppliers
• Requires effective time management skills, personal conduct, and change management abilities