Senior Executive Assistant

Position Title: Executive Assistant

Location of Position: United States -- Wisconsin -- Sturgeon Bay

Business Group: Fincantieri Bay Shipbuilding

Department:

Position Type: Full-Time; Permanent; Non-Exempt

Reports To: VP & General Manager

Position Summary: This position is responsible for supporting the professional staff at our vast 63-acre facility in a manner, which ensures efficient completion of assignments. Significant heavy manufacturing takes place both in several fab shops, as well as on the waterfront. The successful candidate will support the 1,000+ working men and women on our waterfront by providing receptionist, secretarial and clerical services to the senior staff, and assisting in planning and executing special projects.

Detailed Description:

• Acts as receptionist by greeting, screening and escorting visitors to the appropriate party. Handles matters as needed and provides information as requested.
• Answers telephones, records all messages and delivers to appropriate personnel.
• Participates in meetings of staff and special committees as requested.
• Receives and distributes incoming mail, answering routine requests and inquiries.
• Maintains appointment schedules, keeps calendar and obtains travel and hotel reservations as requested.
• Assists in the preparation of reports and presentations.
• Places services calls as needed.
• Maintains adequate office supplies and orders equipment and other items as directed by the VP & General Manager.
• Performs confidential administrative duties for the VP & General Manager.
• Provides all typing including correspondence and forms for the department.
• Prepare invoices, reports, memos, letters, and other documents for the VP & General Manager.
• Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid VP & General Manager.
• Performs other duties as requested by management.
• Provide guidance/awareness to staff of unsafe practices.
• Aid in development of new policies or procedures.
• Ensuring accurate and efficient communication of company business throughout all areas of the company.
• Coordination of company business with all external parties and stakeholders.

• Ability and willingness to engage in highly energetic pursuits on the waterfront.

• Maintain a commitment to and promote the Quality and Environmental, Health & Safety Policies.

• Abide by and enforce all organizational policies and procedures.

Core Competencies:

• Organizational Savvy -- Maneuvering comfortably through complex policy, process, and people-related organizational dynamics.
• Customer Focus -- Building strong customer relationships and delivering customer-centric solutions.
• Ensures Accountability -- Holding self and others accountable to meet commitments.

Minimum Qualifications:

• High School Diploma
• Minimum of 6 years of experience
• Proficient in all office machines and Microsoft Office suite

Desired Qualifications:

• Associate degree
• Excellent interpersonal skills
• Collaborative interpersonal style
• Personable and professional in demeanor
• Highly reliable and discreet
• Logical and well-reasoned deduction skills

Company Overview:

Fincantieri Bay Shipbuilding (FBS) is located in Sturgeon Bay, Wisconsin. With roots dating back to 1918, we currently exist as an industry leader in new construction, repair, and major conversions. The FBS portfolio includes articulated tug-barge units, OPA 90-compliant vessels, dredges and dredging support equipment, and offshore supply vessels along with specializing in Great Lakes self-unloading vessels. We strive to be the shipbuilder of choice in safety, quality, value and dependability by offering innovative and competitive maritime solutions tailored to our customers' needs. Our mission is to build, repair and sustain maritime vessels that proudly supply, service and defend our nation and the world.

EEO Statement:

Fincantieri Bay Shipbuilding provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We promote a Drug Free Work Environment and require pre-employment drug testing as well as mandatory random drug testing.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

If you are an individual with a disability and you need assistance or an accommodation during the application process, email our Human Resources Department at Bayshipbuilding-HR@us.fincantieri.com.