Talent Acquisition Coordinator/Specialist

Steptoe LLP
401(k)
United States, D.C., Washington
1330 Connecticut Avenue Northwest (Show on map)
Mar 07, 2025
Position(s) I am Applying for Talent Acquisition Coordinator/Specialist Steptoe LLP, a Washington, DC-based Am Law 100 firm, is actively seeking a Talent Acquisition Coordinator/Specialist. The Talent Acquisition Coordinator/Specialist supports and works directly with the Talent Acquisition Manager to oversee the full lifecycle of professional staff recruitment for the firm's U.S. offices, from candidate sourcing and interviews to onboarding and orientation. Essential Functions Coordinate processing, posting and employment advertisement of staff positions, both internally via weekly inter-office emails, and externally via the firm's career site and other source options as applicable (e.g., LinkedIn, ZipRecruiter, University Career Portals, Local/State Agencies, etc.) Assist with applicant tracking, sourcing, review, and referral to hiring managers, ensuring applicants meet position requirements Assist in communication to and meetings with search firms Assist with tracking and maintaining a repository of staff job descriptions Assist with scheduling candidate interviews Assist in "greeting" and speaking with candidates participating in the interview process Assist with coordination of staff onboarding and orientation, including Reference/conflicts/background check completion, Offer letter preparation/coordination, New hire paperwork initiation, New hire orientation, Uploading of new hire photos to the intranet, and Distribution of new hire survey to all new hires. Track submission of new hire documents and relevant hiring information and follow up with new hires / Steptoe staff as needed Coordinate the onboarding and tracking of all staff contractors/temps, including creation of monthly contractors' report Process data change forms (Personnel Change Notifications, or "PCNs") for all staff personnel actions, e.g., promotions, market pay adjustments, terminations, leaves of absence, etc. Assist CHRO and HR Team with administrative tasks Process and submit invoices through Chrome River, including AMEX payment requests to Accounting Manage posting of all federal, state and local compliance posters Assist with EEO1 & Vets Reporting and the final applicant flow reports for Affirmative Action Plan submission Review and distribute all department mail. Backup for forwarding HR phones Complete and maintain departmental and employee records filing, and work with Records Department to send any necessary employee records off-site Maintain and audit all I-9, EEO & Confidentiality forms. Coordinate the shredding of confidential documents Non-Essential Functions Perform other duties as assigned Minimum Qualifications Bachelor's Degree required Minimum three years of relevant professional experience Success Factors Strong interpersonal, organizational and time management skills Ability to maintain confidentiality and privacy of sensitive data Ability to manage multiple tasks and meet scheduled deadlines Excellent attention to detail Knowledge of MS office applications, including Word and Excel, as well as Adobe Acrobat Work Environment Non-Smoking Environment Must be available to work beyond regular days and hours Available to work from 9:00 a.m. - 5:30 p.m. Monday-Friday Must be able to work under tight deadlines and in stressful situations The anticipated base salary for this position is $65,000 - $85,000. The actual base salary offered will be dependent upon the applicant's experience and qualifications, as well as other job-related factors, including but not limited to, relevant skills, education, certifications or other professional licenses held, and if applicable, geographic location. Steptoe offers a full range of benefits for you and your eligible dependents. Benefits currently include: medical, dental, vision, life, disability, dependent care, health care flexible spending accounts, 401K Plan, Profit-Sharing, Paid Time-Off and a robust Wellness Program. Steptoe LLP is an equal opportunity employer EOE/AA/Minority/Female/Disability/Veteran. All qualified applicants will receive consideration without regard to race, color, religion, gender, national origin, sexual orientation, gender identity and expression, marital status, mental or physical disability, genetic information, or any basis proscribed by applicable statutes.